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Position Description - Secretary

General Summary:The EMC Society Secretary is responsible for intra- and inter-Society correspondence, BOD minutes and other duties as may be assigned. The Secretary also handles the arrangements for board meetings and other board-sponsored events.

Travel Commitment:

• EMCS Board meetings (3-4 per year)

Essential Responsibilities:

1. Assist the President in the preparation of the BOD agendas, in the roll call and other operations of the BOD meeting.
2. Coordinate meeting place arrangements (room, meals, refreshments, audio visual requirements) with local host (usually a Symposium Chairman or Chapter Chairman) when appropriate.
3. Prepare and write the minutes of all BOD meetings and arrange for timely distribution. Send copies to the Technical Activities Department at IEEE HQ.
4. Arrange to send cards and flowers on behalf of the Board of Directors to the family of deceased and/or ill Board members as directed by the President.
5. Send appropriate information to IEEE HQ on BOD and other Society meetings for inclusion in the TAB listing of events.
6. Send meeting notices of the BOD to all Society Chapter Chairpersons.