President Todd Hubing called the meeting to order at 8:40 am. A round of introductions was made. Board members present included B. Archambeault, H. Benitez, R. Brewer, A. Drozd, D. Heirman, D. Hoolihan, E. Joffe, W. Kesselman, M. Montrose, J. Norgard, J. O'Neil, J. Perini, G. Pettit, A. Podgorski, R. Wallen, K. Williams, and T. Yoshino. Board members absent included J. Butler, N. Carter, B. Crain, J. Muccioli, S. Nitta, Z. Pantic-Tanner, and C. Sartori. Guests present from IEEE were: K. Gilbert, S. Nadler, B. Wilson, and D. Senese. The President advised that the 2004 budget will be a main agenda item for discussion. This includes unbundling of the Transactions on EMC. Visitors from IEEE will be present at the meeting to discuss how this can be implemented. President Hubing advised that the Board is over budget for 2003. He asked all members to watch costs for the balance of the year. President Hubing then presented the agenda.

EMCS President Todd Hubing and IEEE Executive Director, Dan Senese (right).


Treasurer Warren Kesselman presented his report. He reviewed the EMCS budget for 2003. Overall, the forecast is a year-end operating deficit in the amount of some $60K (not considering market fluctuation). This is due primarily to that fact that member renewals are down, hence membership fees are lower. Also, the surplus from the 2002 Symposium was less than anticipated. The net worth at the end of December 2002 was $751K. Final audit financials are expected to be available in late May. Relative to the 2004 budget development, Mr. Kesselman advised that TAB issued a statement in April that projected a combined Society/Council budget deficit of $6 million. All Societies and Councils were requested to revisit and refine their respective budgets. On May 12, Mr. Kesselman needs to send a revised 2004 EMCS budget to IEEE. The Board approved the following parameters for the 2004 budget: Member fee $25 unbundled (includes Newsletter and electronic Transactions), Print Transactions $15, Transactions Page Budget - 4 issues, 670 pages, Non-member subscription rate $290. The Board approved a 2004 AdCom expense budget of $75,000.

Part of the IEEE tour included a visit to "Command Central." Here IEEE staff monitor all the computer activity for the IEEE in a very cool environment.

Secretary O'Neil presented the minutes from the previous Board meeting on March 14, 2003 for review. Minor changes were required. The Board approved the minutes as amended.

Ghery Pettit, Vice-President for Communication Services, presented his report. He noted that he and Andy Drozd attended an IEEE two-hour training on the SAMI database. This provides accurate, up to date information on EMCS Membership and is a very useful tool. In the absence of Professor Marcello D'Amore, Transactions on EMC Editor-in-Chief, Ghery Pettit presented his report. Please note there will be a Special Issue on EMC-Nanotechnology (EMC-N) of Materials, Devices and Systems. This is scheduled for publication in August 2004. The guest editors for this Special Issue include Johan Catrysse, Chris Holloway, and Sabrina Sarto. Manuscripts for publication in this issue should be submitted on-line using the IEEE TEMC Manuscript Central by December 1, 2003. Janet O'Neil, Newsletter Editor, next presented her report. The Spring 2003 issue has 11.91 pages of paid advertising and one free page of ads recognizing our patrons for the Boston symposium. (In comparison, last year this issue had 8.91 pages of paid advertising.) This is a new program to provide multi-line ads in the Newsletter as another form of marketing for the patrons. Newsletter Technical Editor Bob Olsen attended the IEEE Panel of Editors Meeting in Washington, DC on April 4 and 5, 2003. He represented the EMC Newsletter and the Transactions on EMC and turned in a very interesting report. He also visited with Marcello D'Amore in Zurich and discussed collaborative efforts between the two EMCS publications. One suggestion was to publish EMC related patents in the Newsletter. This dialogue is on going. EMCS Webmaster Andy Drozd presented his report. Routine updates are taking place. He has been in close contact with Bill Strauss to ensure that the TCs web pages are kept up to date. Mark Montrose then presented his report as IEEE press liaison. He will attend the full day IEEE Press Board meeting at a Newark Airport hotel on June 6. He proposed an IEEE Press Book Sponsorship Standing Committee consisting of Ray Perez, Hugh Denny, Elya Joffe, Bob Hofmann, and Dr. See Kye Yak. The Board discussed how books are selected for review in the EMC Newsletter. Authors interested in publishing with Wiley/IEEE Press include Bernard Segal (EMC and Healthcare) and Larry Cohen (Measurements and Filter Design). In closing his report, Ghery Pettit announced that Dan Hoolihan has accepted the position of History Committee Chair, replacing Chet Smith.

EMCS Board members during a break at their May meeting, held at IEEE headquarters in Piscataway, New Jersey. Shown from left are Mike Hatfield, Ron Brewer, Todd Hubing, Barry Wallen, Dan Hoolihan (partially hidden) and Takeo Yoshino.


Don Heirman, Vice-President of Standards, presented his report. It was noted that the standards webpage is now operational from the EMCS home page ( and then clicking on "Standards" in the left hand column for EMC Standards activity). Standards activity covers three major areas: The Standards Education and Training Committee (SETCom) chaired by John Kraemer of Rockwell-Collins (who recently replaced Hugh Denny), the Standards Advisory and Coordination Committee (SACCom) chaired by Elya Joffe and the Standards Development Committee (SDCom) chaired by Stephen Berger. There has not been much activity since the last Board meeting. The Standards Committees did not meet yesterday in conjunction with the Board meeting as they are planning to meet in Istanbul next week. They will hold an open house and have invited all conference attendees. This will be scheduled on Sunday before the symposium begins. Mr. Heirman then showed the IEEE Standards Association website and walked through some of the information on this site. He showed the standards development process and what he plans to share at the Open House in Istanbul. Mr. Heirman offered to provide this report to anyone interested in receiving this.

Jose Perini (left) and Bruce Archambeault catch up during a break in the Board meeting.
Dan Senese led a very informative tour of the IEEE headquarters facility in Piscataway following the Board meeting lunch break.



Part of the tour of IEEE included the warehouse where printed material is stored. This building was very large. Board members Mike Hatfield (left) and Bruce Archambeault were amazed by the size of the facility.

Andy Drozd presented the report of Membership Services. The total number of active members is 4,125 as of March 2003. This is down approximately 13.4% compared to the same time in 2002. Mr. Drozd noted that the first level of IEEE has approved the proposed Technical Achievement Award elevation from a certificate to a plaque. Bruce Crain, Membership Chair, was not present at the meeting. Mr. Drozd advised that he is continuing to promote the Senior Member elevation for several of our EMCS members. A list of EMCS Senior Members for 2002 was published in the Winter 2003 Newsletter. He has enlisted Flo Haislmaier and Sandy Bush to staff the EMCS Membership Booth in Boston. There is a new electronic version of the membership application available. Andy Drozd reported for Lee Hill, chair of the Distinguished Lecturer (DL) program. Currently there is moderate to high activity. The survey process for DL presentations has been implemented this year. The average cost for the DL program per meeting attendee is currently $12.98. Henry Benitez next reported briefly on Awards. He presented the list of award nominations received which would be presented in Istanbul and in Boston. The Board voted upon the award nominations. Ghery Pettit then reported as Chapter Activities Chair. He noted that he distributed the nomination forms to all chapter chairmen for the Best Chapter and Most Improved Chapter awards. These two awards have been determined and the recipients will be announced at the Awards Luncheon in Boston. Mr. Pettit noted that he has reviewed and updated the "Angels" assigned to each chapter as part of the Chapter Angel program. There is interest in forming a new chapter in the Sacramento area as well as in South Africa. Elya Joffe is assisting the South Africa members with this effort. He also learned of interest in forming an EMC Chapter in Central Valley, California. This chapter would cover members located from Bakersfield to Modesto/Stockholm. Andy Drozd sent a Chapter Petition Form to the point of contact on this, Todd Robinson. Mr. Pettit has located a 1997 version of the Chapter Chairman's Handbook. He is working to update this manual. The Chapter Chairman's luncheon will take place in Boston this August. Next, Elya Joffe presented his report as the Region 8 Representative. There have not been any conferences in Region 8 since the last Board meeting in March. The EMCS membership booth will be present at the Istanbul symposium. He will meet with a potential chair for an EMC chapter in Greece during the Istanbul symposium. Regarding support for low-income engineers to attend EMCS symposia, the committee addressing this allocated the Board approved amount of $3,300 USD to six low-income participants who will attend the 2003 IEEE International Symposium. This will offset travel and registrants costs. Mr. Joffe noted that the URSI donated Euro 1,500 and the Israel EMC Chapter donated $1,000 USD to this fund set up for low-income engineers. In the absence of Jose Perini, Region 9 Representative, Andy Drozd discussed EMC activity in Mexico and South America. There are no new developments to report. Takeo Yoshino reported as the Region 10 Representative. Efforts continue to establish an official EMC Chapter in Thailand. There has not been any further progress in establishing an Australian EMC Chapter. Mr. Drozd then reported for Bill Duff, chair of the Fellows Search Committee. The EMC Society received two Fellow applications for review. The Fellow Search/Evaluation Committee currently consists of Jose Perini, Art Wall, Ernie Freeman and Hugh Denny. In the absence of Nominations and Bylaws Chair Joe Butler, Mr. Drozd noted that the Nominations Committee for the BoD elections has been formed. Members include Dan Hoolihan, Ghery Pettit, and Len Carlson. The committee is looking for one more non-Board member. A preliminary list of candidates has been generated. Mr. Drozd will post the nomination form on the EMCS website.

Breaks during the May EMCS Board of Directors meeting provided a perfect opportunity to meet with IEEE staff to discuss EMCS business. From left, Dan Hoolihan, chair of the 2002 IEEE International Symposium on EMC, met with Vita Feuerstein of IEEE Conference Management Services (CMS) and Barry Wallen, EMCS Chair for International Conferences, during one of the breaks.

John Norgard, Vice President for Technical Services, presented his report. The Board approved the following slate of chairmen presented for the Technical Committees (TCs):

TC-1 Dan Hoolihan EMC Management
TC-2 Don Heirman EMC Measurement
TC-3 Don Gilliland EM Environment
TC-4 Bob Scully EMI Control
TC-5 Bill Radasky High Power EM
TC-6 Arto Chubukjian Spectrum Management
TC-7 Bill Croisant Nonsinusoidal Fields
TC-8 Richard Georgerian EM Product Safety
TC-9 Chris Holloway Computational EMC
TC-10 Jim Drewniak Signal Integrity

The Chair of the Technical Advisory Committee (TAC) is Bill Strauss. Vice-Chair is Arto Chubukjian, and Secretary is Robert Scully. There are several cost saving measures being implemented by the TAC. For example, the Boston Symposium paper review was largely done electronically. The potential merger of TC-3 and TC-6 is still being investigated. A recommendation will be made to the Board after the Boston Symposium. The NARTE question review has begun. Representative Advisory Committee (RAC) Chair Fred Heather then presented his report. This contains the membership list. There was no significant activity of the RAC committee since the last Board meeting. There was no report from Education and Student Activities Chair Maqsood Mohd. There is no succession plan for this committee. Maqsood Mohd will remain as Chair and Bob Nelson will remain as secretary, but the vice chair position is open. Mr. Norgard is looking for candidates to fill this position. The Experiment Demonstrations for Boston are on track according to Andy Drozd who is in charge of this effort. The call for Experiment Demonstrations was published in the EMC Newsletter. Mr. Norgard noted that four experiments from the Volume 2 Experiments Manual are now available on the IEEE EMC ESAC website ( Two additional experiments will be posted shortly. Mr. Norgard relayed that John Howard, chair of the University Grant Committee, advised we are receiving " leverage" from this activity. The cover of the Winter 2003 issue of the EMC Newsletter featured the efforts of the University of Michigan at Dearborn whose EMC lab was launched with their EMCS awarded grant money.


Fran Zappulla - Staff Director, Publishing Operations - (far left), and Susan Schneiderman, Business Development Manager, IEEE Magazines, IEEE Media (second from left) met with Janet O'Neil, EMC Newsletter Editor and Ghery Pettit, EMCS Vice President for Communications (on right) for lunch at the IEEE cafeteria. The topic of the day was the EMC Newsletter - now and in the future!

Elya Joffe, Vice President for Conference Services, presented his report. He introduced Barry Wallen to present the report on IEEE EMCS International Symposia. Mr. Wallen advised that for the 2002 Minneapolis Symposium, the final audit is in process and is expected to be completed by the end of May 2003. Regarding 2003 Boston, Mr. Wallen noted that 192 booths have been sold to date. This is on track for 2002, but still far behind 2000 and 2001. 180 papers have been selected. The advance program was distributed to the Board. Regarding 2004 Santa Clara, Mr. Wallen advised that he will meet with this committee in the near future and that is going according to plan. There has been little activity to report upon since the March Board meeting. For symposia in 2005, 2006 and 2007, Mr. Wallen advised that these committees are each moving along smoothly and according to plan. IEEE CMS has been contracted to manage each of these symposia. The hotels are being researched for 2007 now. For 2008, Mr. Wallen has received input from the Detroit and Washington DC EMC Chapters about organizing the symposia in their respective cities. There was some discussion that Washington DC would prefer to have the symposium in 2010. Discussion on this will be deferred until a future meeting. Kimball Williams distributed some marketing material on the Detroit area. Regarding 2003 Istanbul, Elya Joffe discussed the revised budget. This shows a deficit of approximately $7,000 USD, which is better than reported at the last meeting. He is expecting that the symposium will eventually break even financially. 380+ papers will be presented in 44 sessions. ORTRA (the PCO) will absorb any financial losses if they materialize. Regarding global EMC symposia, Mr. Joffe reported for Jose Perini. He reviewed the specific definitions of the different levels of involvement in various non-IEEE EMC symposia, including Technical Co-Sponsor and Cooperation. The Board approved the official definitions and procedures for establishing formal relationships as shown in his report. It was suggested that the approved policy be posted to the EMCS website, updated in the symposia manual, and published as an article in the EMC Newsletter. Janet O'Neil then presented her report as Exhibitor Liaison. There has not been significant activity since the last Board meeting. All is on track with the Boston exhibitors. Ms. O'Neil is working closely with Vita Feuerstein of IEEE CMS on exhibitor issues as they arise. Regarding regional conferences, Janet O'Neil noted that there are several tabletop shows scheduled for 2003. These are included in her report and are listed/advertised in each issue of the EMC Newsletter. The March 24 tabletop show sponsored by the SW Washington and Portland EMC Chapter was well attended. The speakers were Lee Hill and Tom Van Doren. The April 8 tabletop show sponsored by the Milwaukee EMC Chapter was a big success. Over 80 people attended and there were several exhibitors. Lee Hill was the speaker. Milwaukee Chapter Chair Jim Blaha deserves kudos for chairing and organizing such a great event. The Central Texas EMC Chapter one-day event was held on April 30 at a hotel in downtown Austin. This event was held in conjunction with the Reverberation Chamber, Anechoic Chamber and OATS Users Meeting. Some 60 people attended and there were 17 participating exhibitors. The Board approved establishing the position of a Regional Local/Regional Conference Coordinator for Regions 8, 9 and 10. The Board authorized the generation of a Symposia Policies and Procedures Manual (normative report) in addition to the Symposium Organization Manual (informative document). EMC

2007 EMCS 50th Anniversary Committee: Chair Dan Hoolihan presented a report. He noted that he and Warren Kesselman spent a day at IEEE in April talking to several other Societies about what they are doing for their 50th Anniversary Celebrations. A number of good ideas were suggested, including putting all EMCS Transactions and/or other published material on a CD, holding a luncheon in honor of the past presidents and presenting them with a commemorative gift, and more. The Board approved allocating $10,000 as a new initiative in the 2004 EMCS Budget for the 2007 EMCS 50th Anniversary.

The agenda items under New Business were previously covered during the meeting.

President Todd Hubing reviewed the action items discussed during the meeting.


The next meeting of the EMCS Board of Directors will be held on Sunday, August 17 in Boston, Massachusetts, followed by a dinner meeting on Thursday, August 21.
There being no further business, the meeting then adjourned at 5:10 pm.
Submitted by:
Janet O'Neil, Secretary, EMC Society Board of Directors


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