EMC Society Board of Directors Activities

The Embassy Suites Hotel
Huntsville, Alabama
November 13, 2009

The President’s Opening
Remarks/Consent Agenda Motions

President Joffe called the meeting to order at 9:00 am. A round of introductions was made. Board members present included H. Benitez, C. Brench, A. Drozd, F. Heather,
D. Heirman, T. Hubing, E. Joffe, R. Jost (via telecom),
F. Maradei, J. Norgard, J. O’Neil, G. Pettit, D. Staggs,
K. Williams, and T. Yoshino. Board members absent included R. Davis, R. Ford, R. Goldblum, J. LaSalle, W. Schaefer,
R. Scully, and D. Sweeney. Guests present included L. Cohen, M. Oliver, W. Williams, G. Shelby, and J. Whitmire. President Joffe reviewed Board meeting protocol, the IEEE code of ethics, and upcoming activities. He acknowledged the recent award Takeo Yoshino received from the Emperor of Japan and noted he will continue his position as the Region 10 representative. He reminded Board members of the material on the Board FTP site and asked that everyone remember to review this prior to the Board meetings. Mr. Joffe reviewed the activity of the Excom meeting held the previous evening. The meeting addressed administrative points including the agenda review, motions to be presented, etc. There was one item discussed in executive session. All other items discussed are included on the meeting agenda. The agenda was presented for review. The consent agenda included approval of the November 2009 meeting agenda, approval of the August 2009 Board meeting minutes, approval of the Treasurer’s report, and approval of administrative fees for EMCS administrator, EMCS Newsletter Editor and Technical Editor, and EMCS webmaster. The Board approved the consent agenda. The approved August 2009 Board minutes will be posted to the EMC Society website.

Global Outreach Activities
Mr. Joffe gave a presentation on the outreach events at recent EMC conferences. This involved visits to EMC Chapters and IEEE Sections in Region 10, including Hyderabad, India over Sept 22–23, 2009 and a visit to South Africa over November 3–6. His visited several cities in South Africa including, Cape Town, Stellenbosch, Johannesburg, and Pretoria. His last meeting as President will be with the UKRI chapter on December 16.

President-Elect Report
Francesca Maradei presented her report which reviewed the schedule of meetings for 2010. The schedule of meetings will be published on the EMC Society website and in the calendar section of the Newsletter.


Colin Brench of the Southwest Research Institute prepares for the start of the Standards Development Committee (SDCom) in Huntsville, Alabama. Takeo Yoshino, Emeritus Professor of the University of Electro-Communications in Tokyo, shows the award he received, “The Order of the Sacred Treasure, Gold Ray with Neck Ribbon” from the Ministry of Education, Science, and Technology in Japan.


Past President and Finance Committee Report
Mr. Drozd reported that the Nominations Committee this year included Bruce Archambeault (US), Francesca Maradei (Europe), Henry Benitez (US), and Peter Leung (Asia). He welcomed the new Board members present and advised they have no voting rights today. On elections, he noted the new electronic ballot did not result in a significantly higher return. The percentage of returned ballots was 15%, approximately the same as when the ballot was sent as a paper copy. The area with the highest number of returned ballots was Region 8 (Europe). He reviewed the steps that IEEE will take to improve the return of ballots in future elections.

Standards Services
John Norgard, Vice-President for Standards, presented his report. Standards activity covers three major areas: The Standards Education and Training Committee (SETCom), the Standards Advisory and Coordination Committee (SACCom), and the Standards Development Committee (SDCom). The SETCom Chair is Qiubo Ye, the Vice-Chairman is Professor Johan Catrysse and the Secretary is Jinliang He. On SACCom, Werner Schaefer is the Chair; the Vice-Chairman position is open and Don Heirman is the secretary. The SDCom chair is Andy Drozd, Colin Brench is Vice-Chairman and Ed Hare is Secretary. Andy Drozd reported as SDCom Chair. There were 19 members and guests present at the meeting held on November 12. He reviewed the active standards activity. Smart grid is the important high profile activity that will occupy much of the committee’s attention this coming year. The committee is being audited by IEEE. The new Policy and Procedures (P&P) document was approved and a current version will be forwarded to the IEEE Standards Association Audit Committee by November 20, 2009. He acknowledged the work by Fred Heather, Don Sweeney, Joe Butler and others on the sponsor level P&P.

Member Services
Francesca Maradei presented the report of Bob Davis, Vice-President for Member Services, since he was not at the meeting. She introduced Andy Drozd who spoke about the openness of the Excom meeting. He led a discussion to Amend Clause 11 of the Bylaws and 8.3 of the Operations/Policy and Procedures Manual. The Board approved waiving the 15 day advance notice for motions regarding Constitution and Bylaws changes. The Board also approved the new policy presented on the EMCS Excom operations and openness of its meetings. Next, Ms. Maradei presented the financial breakdown of monies spent for Member Services. Membership Chair Colin Brench noted that the current total for EMC Society membership is 3,923 members. Twenty-nine members were promoted to senior level membership in 2009. On EMCS Honorary Life Membership, only 12 are listed on our database, but 70 are listed on the awards website. He will check on this discrepancy as outlined in his report. Fred Heather reported on the exhibitor survey at EMC 2009. Forty-one exhibitor surveys were returned. He will present the results of the membership survey at the March meeting. Further discussion of the survey will be held under the VP Conferences report. On Awards, Lee Hill has resigned as chair. Bruce Archambeault agreed to step in as interim chair until a replacement can be found. The 2010 call for awards nominations will be announced in mid January. Don Heirman reported on the “Completed Careers” committee activity. There has been little activity recently as no deaths of EMCS members have been reported since the August Board meeting. Committee members include Bruce Archambeault, Andy Drozd, Bob Davis and Don Sweeney. The committee is working on providing letters of condolence for those individuals that were honored in the EMC Newsletter. A copy of the Newsletter will be sent with the letter. Mr. Heirman is seeking a replacement as chair of this committee due to his current workload. Interested individuals should contact him. Francesca reported for Bruce Archambeault on the Distinguished Lecturer (DL) program. The DLs for 2009–2010 include Ji Chen, Sergui Radu and Joungho Kim. The DLs for 2008–2009 include Eric Bogatin, Alistair Duffy, Stephan Frei, and Tzong-Lin Wu. The report includes detailed information on the number of DL presentations in 2008 and 2009 (to date) as well as financial information. As of November 2009, a total of 695 attendees have heard DL presentations, with an average cost of $ 33.00 per person to fund the DL speaker’s travel. To date in 2009, there have been 15 DL presentations made in North America, seven in Europe and six in Asia. Bruce Archambeault reported on the Respected Speakers Bureau. This new program was announced at the Chapter chair lunch at the Austin EMC Symposium. The plan is to have the program listed with names on the EMCS web site by the first part of 2010 and to have an article in the EMCS newsletter in early 2010. Todd Hubing reported that the EMC Society Fellow Evaluation Committee reviewed six Fellow nomination forms. The results of this review were forwarded to the IEEE Fellow Committee. Fellow selections will be reported after the November IEEE Board meeting. Frank Sabath provided a detailed report for Region 8 which has 1,268 active EMC members (86 Arrears, 133 Inactive, and four Resigned). There are 12 EMC Chapters and six joint EMC Chapters in the area. Six Sections in Region 9 have more than 12 active members and do not have an EMC Chapter (Denmark, Greece, Iran, Nigeria, Romania, Serbia and Montenegro). His committee will address the formation of new chapters in these areas. Maria Alejandra Mora reported that EMC Society membership in Region 9 has been stable, with a slight increase in South Brazil, Argentina, and Venezuela. The top five sections in Region 9 include the largest being South Brazil, followed by Argentina, Columbia, Mexico and Venezuela. Takeo Yoshino reported on Region 10 activity. He attended the 5th Asia-Pacific Conference on Environmental Electromagnetics (CEEM 2009) in Xi’an China, over September 16–19. He set up and staffed a desk for IEEE EMCS Membership Services to recruit new members. This was very successful from a PR perspective for EMCS member service activity with over 40 membership applications being distributed. One issue is that most young people in China do not have credit cards or enough cash for the payment of the membership fee at the conference. He will discuss this with the Finance Committee to see what can be done. Next, Chapter Coordinator Francesca Maradei reported that the newest EMC Chapter is in Vancouver, British Columbia, Canada. She expects the petition for the new Shanghai EMC chapter to be approved by the end of this year. There are now 70 EMC chapters around the world. A joint EMC/MTT/AP South Africa was formed on June 12, 2009. The Chair is Dr. Riana Geschke of the University of Stellenbosch. The report concluded with an announcement that Chuck Bunting is the new Sister Society Coordinator replacing Randy Jost. Mr. Bunting has just started working in this new position. He has drafted an MOU for this work and is targeting non-IEEE EMC organizations in India, China and Japan. The target is reaching outside the US to IEEE and non-IEEE EMC entities, particularly in India, Japan and China. Don Heirman suggested targeting other EMC standards organizations.


(From left) Todd Hubing of Clemson University,
Jeff Whitmire of ADTRAN and Glenn Shelby of NASA
enjoy the lunch break during the EMC Society
Board of Directors meeting.
Following the November Board meeting, the outgoing President, Elya Joffe of KTM Project Engineering, passed the gavel to the incoming President, Francesca Maradei of the University of Rome, “La Sapienza.”


Communication Services
Todd Hubing, Vice-President for Communication Services, presented his report. EMC Newsletter Editor Janet O’Neil noted the Summer 2009 issue is the second issue composed with the new IEEE process of outsourcing this work to a company in India. Overall, this was much better experience than the Spring 2009 issue which required several proof versions. Ms. O’Neil and Todd Hubing are pursuing a course of action to take this composition work outside IEEE. It will be brought to the PSPB in 2010. Also supporting this movement is Hal Flescher, past president of the IEEE Nuclear and Plasma Sciences Society (NPS-S) and current TAB chair. Financially, the Summer 2009 issue of 88 pages cost $17,684 for the printing and mailing of 4,726 Newsletters. There were 11 advertisers in the issue that generated $15,066 in billed ad revenue, of which the EMC Society received a net of $8,287. Regarding the general publication, Antonio Orlandi is the newest Associate Editor (AE), replacing Ray Perez who requested stepping down as the Book Review AE. IEEE Transactions on EMC Editor in Chief Perry Wilson reported that as of November 5, 2009, 254 manuscripts have been submitted. A total of 292 papers are expected by the end of 2009. Both the May and August 2009 issues were mailed on time, during their respective months. There is currently no backlog of unpublished papers. A luncheon for Associate Editors was held at the EMC 2009 symposium. A PCB and Signal Integrity Special Issue is planned for May 2010 with Joungho Kim and Erping Li as Guest Editors. Professor Heyno Garbe (EIC starting in 2010) has been given access to the Managing Editor portal to get up to speed in January 2010. On the History Committee, Chair Dan Hoolihan reported that Bill Duff sent his print collection of the IEEE Transactions on EMC to the EMC Historian for safekeeping. The issues start in the 1960s and the set is nearly complete. A series of articles on the History of the EMC Society is being published in every issue of the EMC Newsletter; it includes a “look-back” on the EMCS History (50 years, 25 years, and 10 years) and other historical articles of interest. Mr. Hubing concluded the report with discussion about improvements to the EMC Society website. In the past few months, he has worked on cleaning up, organizing and updating the website. In particular, the TC 1-TC 4 pages have been updated as well as those of the Education and Student Activities Committee.


EMC Society President Elya Joffe was the featured speaker at the November meeting of the Huntsville EMC Chapter. The Chapter scheduled their meeting date to coincide with the Board of Directors visit to Huntsville. At the November Annual Dinner, Huntsville EMC Chapter Chair
Doug Parker of ADTRAN, Anita Whitmire and her husband
Jeff Whitmire of ADTRAN – the Huntsville Chapter Vice-Chair –
and Elya Joffe (from left) enjoyed socializing after two
days of busy meetings.
Newly elected Board member Mike Oliver
of MAJR Products received a warm
welcome at the Annual Dinner. Mike is
Chairman of the 2012 IEEE International Symposium on EMC in Pittsburgh.
Fred Heather (right) of the Navy Patuxent River congratulated Larry Cohen of the Naval Research Laboratory upon his election to the Board. Fred and Larry work together on the steering committee for the 2010 IEEE International Symposium on EMC.


Conference Services
Ghery Pettit presented his report for Vice-President of Conferences. The Board approved Mr. Pettit’s proposed symposium record (CD) distribution policy. The Board approved the appointment of Dr. Franz Schlagenhaufer as the new Region 10 Conference Coordinator. Mr. Pettit noted he is looking for chapters to sponsor EMC 2014 and 2015. Elya Joffe reported on his recent visit to Dresden to investigate the German EMC Chapter’s proposal to host the 2015 IEEE International Symposium on EMC in Dresden. He reported on the local companies in the area and the general economy. He also noted that the EMC 2015 committee is open to being the international symposium during 2015 while there is a national symposium in the US. Mr. Joffe reported on the recent COMCAS 2009 IEEE conference in Tel Aviv. This was a joint event organized by the MTT, AP, EMC, and Communications Societies. Over 800 people attended, 181 papers were presented, and 80 exhibitors occupied booth space. It was a very successful conference. The VP Conferences report includes a summary of activity for the 2009, 2010, 2011, and 2012 symposium committees.


Also celebrating a productive year on the EMC Board at the Annual Dinner were (from left) Dave Staggs, Ghery Pettit of Intel, and Mike Oliver. At the conclusion of the Annual Dinner, immediate past President Andy Drozd (right) of ANDRO Computational Solutions presented a formal thank you to outgoing President Elya Joffe for his dedication and hard work the past two years.
On Saturday, the Board held an informal Long Range Planning session. Contributing to the fruitful
discussion were (from left) Todd Hubing, Ghery Pettit, Francesca Maradei, Henry Benitez of ElectroMagnetic Investigations, and Don Heirman of Don HEIRMAN Consultants.


Technical Advising Committee (TAC)
Bob Scully, Vice President for Technical Services, was not able to attend the meeting. John Norgard delivered his report. He covered the three main committees, including ESAC, RAC and TAC. The Education and Student Activities Committee (ESAC) will meet twice a year along with the (TAC) in the spring and the Board during the symposium. They would like to organize a student ethics competition. The committee is talking about a new EMC Academy to complement the Global EMC University. Todd Hubing added that four universities have submitted proposals for the University Grant Program. On the Representative Advisory Committee (RAC), Chair Fred Heather said there was no significant activity by the committee since their meeting in August. He expects more activity from the committee when they have their March meeting. Mr. Joffe asked about how to increase the value of the RAC activities to EMCS members. Bruce Archambeault, the Technical Advisory Committee (TAC) Chair, is in the process of organizing the technical committees to get ready for the paper review process for EMC 2010. Dave Staggs reported on the MTT software used at EMC 2009. There were 58 papers that could not be uploaded to Xplore which required extra work and cost to the symposium committee. Bruce Archambeault is aware of this problem and is addressing this. Don Heirman said he is reviewing the software issues with Bruce to make improvements, especially where there are multiple reviewers. Mr. Joffe discussed the reorganization of the technical committees (TCs). He noted that TC-7 will most likely be incorporated intoTC-5, with TC-5 taking the lead and TC-7 perhaps becoming a working group under TC-5. On the issue of “no shows”, Mr. Staggs reported there were nine “no shows” at EMC 2009. Of these, six were in the same poster session. Their papers were not included in the papers submitted to Xplore. Elya Joffe presented an update on the LRP and planning for the session tomorrow, November 14. The Board approved the five strategic goals of the EMCS.

Old/Unfinished Business
The following items were discussed under old business:
     Committee Vacancies/Appointments – Mr. Joffe presented the open IEEE Representative Liaison Positions on the Representative Advisory Committee (RAC). The Society is seeking volunteers to fill in several of these vacancies, including:

  • IEEE Women in Engineering Committee (WIEC)
  • Government Relations Council of IEEE-USA (GR)
  • Energy Policy Committee
  • Committee on Communications Policy
  • Committee on Transportation and Aerospace Technology Policy
  • Medical Technology Policy Committee
  • Research & Development Policy Committee
  • Critical Infrastructure Protection Committee
  • Representative to the Committee on Career and Workforce Policy, Intellectual

     Mr. Joffe noted that Kimball Williams has accepted the position as Liaison to the Social Implications of Technology Society Board of Governors.

New Business
Mr. Joffe advised there was no new business to discuss. Fred Heather led a discussion of ideas for EMC 2010, including holding a job fair session and a poster paper visual presentation award.

Summary of Financial Impact of Approved Motions
Andy Drozd advised there was no financial impact from the motions approved at the meeting.

Action Item Review
Secretary O’Neil reviewed the action items discussed during the meeting. An updated, consolidated list of action items will be sent to the Board following the meeting.

Closing Remarks

President Joffe reviewed the last two years of his presidency and key accomplishments. He thanked Andy Drozd for his support as past president.

There being no further business, the meeting adjourned at 5:15 pm.
     Submitted by:

Janet O’Neil
Secretary, EMC Society Board of Directors


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