EMC Society Conference Activity Grows Via Technically Co-Sponsoring Global EMC Symposia

The number of symposia the EMC Society is involved in has increased in recent years significantly through the technical co-sponsorship by the EMC Society of EMC-related symposia worldwide. In 2004 alone, the EMC Society technically co-sponsored symposia in Wroclaw, Poland (EMC’Wroclaw 2004), Eindhoven, The Netherlands (EMC’Europe 2004), Edinburgh, Scotland, U.K (Waveform Diversity Symposium), Newbury, UK (EMC’UK 2004), and Santa Clara, CA, USA (PSES’2004); all of these conferences are in addition to the 2004 IEEE International Symposium on EMC, held in Santa Clara, California in August.
Future years are bringing with them more, exciting symposia in venues such as Zurich, Switzerland (February 2005), St. Petersburg, Russia (June 2005), Taipei, Taiwan (December 2005) and others.
A quick glance at the above list as well as the “Calendar” page of the EMC Society Newsletter are a clear indication that the EMC Society has an increasing interest and involvement in global EMC conferences and is gladly willing to cooperate and technically co-sponsor such symposia.

Why Would You Want the IEEE/EMC Society to Co-Sponsor Your Conference?
The IEEE Electromagnetic Compatibility Society (EMC Society) is a well recognized professional organization dealing with the discipline of EMC and Electromagnetic Environmental Effects. It strives for the enhancement of Electromagnetic Compatibility through the generation of engineering standards, measurement techniques and test procedures, measurement instrumentation, equipment and systems characteristics, improved systems and component design, education in EMC and studies of the origins of interference.
If you intend to, or are in the process of, organizing a Conference, which is either focused on EMC or is significantly related to EMC, you will find that having the IEEE associated with your event is a significant benefit. The IEEE, in general, as the largest professional Engineering Society in the world, and the EMC Society of the IEEE, by their support of the event, will help ensure its success.
The EMC Society can also provide significant technical contribution to the Conference, such as:

  • Assistance in the organization of the Technical Program
  • Assistance in the review process of the Symposium Papers
  • Organization of invited IEEE EMC Society Sponsored Workshops and Sessions on specialized topics on EMC
  • Publishing your Conference in the IEEE Technical Activities Guide (TAG) (if you submit a Meeting Information Schedule)
  • Publishing announcements of the event in the EMC Society Newsletter/Magazine list of Conferences
  • Assistance in obtaining IEEE EMC Society mailing lists

Thus, IEEE can help you achieve a more recognized event, supported by high quality technical contribution.
Please note that use of the IEEE and/or EMC Society name or logo without the prior written permission from the EMC Society BoD is strictly forbidden.

Why Would the EMC Society Want to Co-Sponsor Your Conference?

The EMC Society’s largest benefit in sponsoring conferences is the very fact that through its involvement it helps to enhance the dissemination of the discipline of EMC and through that improve the quality of life for the benefit of all mankind.
The objectives of the EMC Society are scientific, literary, educational and professional in character. The EMC Society strives for advancement of the theory and practice of the control of electromagnetic interference through the constructive application of technology.
The Society promotes close cooperation and exchange of technical information among its members and other professional societies and organizations. To facilitate this exchange, the EMC Society organizes and participates in national and international symposia, conferences and workshops. The EMC Society views these events as forums for engineers, technicians and scientists to discuss personal views, theories and solutions to our volatile and exciting electromagnetic environment.
Sponsorship of Conferences also enhances the awareness of the attendees and the engineering communities to the benefits of both IEEE and EMC Society membership.

Types of Conference Involvement
The involvement of the IEEE EMC Society, like any other Society of the IEEE, in a conference can be at four different levels, as described below:

• Sole Sponsorship
Sole sponsorship indicates full and sole involvement of the Society in the Conference. If a Society agrees to sponsor a conference this will mean accepting complete responsibility for the technical, financial, publicity and administrative aspects of the conference.
IEEE sponsored conferences must have the IEEE and EMC Society logos and name included in the conference title and all conference publications and announcements.
The annual IEEE International Symposium on EMC belongs to this category.

• Co-Sponsorship
Co-sponsorship indicates a shared significant involvement among several entities, one of which is the EMC Society. Other co-sponsors could be other IEEE organizational units (e.g., societies, sections, etc.) or other “not for profit” non-IEEE organizations.
For such conferences, the Society involvement shall be in the technical, financial, publicity and administrative areas of the conference, as defined under sponsorship.
For co-sponsored conferences, it is recommended that the IEEE and EMC Society logos be used in all conference publications and announcements.

• Technical Co-Sponsorship
Technical co-sponsorship indicates direct and substantial involvement in the organization of the technical program without sponsor credit or financial involvement. It also involves encouraging members to submit papers and attend the conference through the availability of appropriate IEEE Society mailing lists.
The involved IEEE entity may wish to negotiate a variety of issues with the sponsoring organization, including registration fees for IEEE members, possible post-conference sales of proceedings through the Book Broker program, or other issues that benefit the conference and future interaction with the sponsoring organization.
For IEEE Technically co-sponsored conferences, it is recommended that the IEEE and EMC Society logos be used in all conference publications and announcements. The IEEE name may not be used in such symposia.

• Cooperation
The cooperating IEEE entity may wish to negotiate a variety of issues with the sponsoring organization. This includes registration fees for IEEE members, possible post-conference sales of proceedings through the Book Broker program and assistance with publicity. In addition, the cooperating IEEE Entity may encourage individual members to submit papers and attend the conference through the availability of appropriate IEEE Society mailing lists.
IEEE has no financial involvement in such symposia.
For cooperating conferences, the IEEE and EMC Society logos shall not be used in conference publications and announcements.

The table below summarizes the type of involvement, the IEEE responsibility, and the primary services.
In most cases, the IEEE EMC Society will provide “Technical Co-Sponsorship” in the organization of a conference.

When Should You Apply for EMC Society Sponsorship?
Application for technical co-sponsorship should be submitted as early as possible (normally no less than 18 months prior to the conference) and no later than the time you generate the “call for papers,” in orders to guarantee:

  • Incorporation in your call for papers/announcement the logo and name of the IEEE and EMC Society, if approved by the EMC Society Board of Directors, in a timely manner,
  • That the EMC Society may be effectively able to contribute to the technical program of the Conference (e.g., by organizing an invited workshop and/or tutorial)

The application should be supplemented by a Conference Information Schedule Form and draft MOU, both of which can be found from the EMC Society web site, linking to the page “How to Obtain IEEE EMC Society Co-Sponsorship” (URL: http://www.ewh.ieee.org/soc/emcs/acstrial/co-sponsorship_how-to.html).
Note that the approval process by the EMC Society Board of Directors may take as much as four months from the time the application is received.
The request will be provided to the EMC Society Technical Advisory Committee (TAC) for their evaluation. Four main criteria for approval are considered, namely:

  • Is the conference technically sound? (e.g., previous bad experiences, lack of information about the conference to make an informed judgment would be criteria to respond negatively)
  • Will there be EMC Society membership involvement? (i.e., will the EMC Society TC members be involved, but normally large EMCS interest would suffice)
  • Will the EMC Society TCs be able to review papers? (i.e., do the appropriate EMC Society TCs have the time and willingness to accomplish paper reviews)
  • What level of technical association exists? (i.e., is the conference associated only with a single TC area or many; or is the conference not sufficiently associated or is there a better Society for it to become involved with)

Note that the IEEE EMC Society WILL NOT participate in the organization of conferences organized by “for profit” organizations.

Whom Should You Contact?
Initial contact should be made with the EMC Society Global Conference Coordinator for International Symposia, or with one of the Regional Conference Coordinators, for regional or local symposia requesting co-sponsorship. You may submit a copy of your application directly to the EMC Society Vice President for Conferences.
You can find the name and contact information of each in the “Directors” and “Directory” pages of the EMC Society web site www.emcs.org. The Coordinators will assist in initiating the process and can be contacted for any inquiries or questions you may have.
Please do not hesitate to send the EMC Society Vice President for Conferences an e-mail with any questions you may have. EMC

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