The Chapters of the IEEE Electromagnetic Compatibility
Society (EMC-S) play an important role in advancing the theory
and practice for the technical fields of interest to our Society,
and for encouraging the maintenance of the high professional standards
of the EMC Society.
EMC-S Chapters provide an important opportunity for local technical
experts to meet and discuss current technical developments such
as the results of local industry efforts, ongoing university research,
reports on the highlights of conferences, as well as the work
of Distinguished Lecturers. Chapter meetings provide our members
with the opportunity to meet colleagues holding similar interests
in an informal atmosphere conducive to the friendly discussion
of common ideas.
A Chapter is a technical subunit of one or more Sections, or a
Council, constituted by a minimum of twelve (12) members of a
Society (or societies, in the case of a joint chapter) and established
by petition to the parent unit(s) and Societies concerned to represent
and fulfill the technical needs of the members and the missions
of IEEE. A Chapter functions in a manner similar to that of a
committee of the Section/Council.
This article is intended to notify our members what they should
do to form an EMC Chapter, how to get it started, and how we can
There are three alternative organizational goals to start an EMC-S
chapter, and the formation steps for each type of chapter are
Requirements to Form a Local IEEE EMC Chapter
To form a new IEEE EMC Chapter, the Chapter organizer must gather
12 or more signatures from higher grade (other than students or
affiliates) IEEE Members on a Society Chapter petition. Signers
must be members of the Society, and higher grade members (no students,
nor affiliates). In particular the petition must include:
• The name of the Section
• The name of the Society
• The name and address of the Chapter organizer
• Written approval of the Section Executive Committee
• Signatures of at least 12 Section members, above Student
grade, who are members of the EMC Society
The petition form can be found at: http://www.ieee.org/organizations/rab/scs/forms_petitions/chapter_petition.doc
The completed petition shall be submitted to the Section Executive
Committee, via the Section Secretary, for approval. It is suggested
that more than the specified amount of names and signatures be
included to ensure that all petitioners qualify, thus speeding
the petition’s processing.
IEEE Regional Activities staff will review the petition and work
with the organizer to resolve any discrepancies. The Chapter will
be considered established after Regional Activities has ascertained
that the Regional Director and the Society President have no objections
to the formation of the Chapter.
Following approval, the Section Chairman, the Chapter Organizer,
the Regional Director and the President of the Society will be
notified. The Chapter formation will be noted in the Report of
the Managing Director at the next meeting of the Regional Activities
Requirements to Form a Joint Society Chapter
Joint society chapters are affiliated to two or more technical
societies in a section. Typically, the joint chapters are for
related societies to EMC-S, such as Antennas and Propagation,
Microwave Theory and Techniques, etc.
The requirements to form a new joint society chapter are the same
as for a single Society Chapter, except that not less than three
of the 12 signatures on the petition shall be higher grade members
of each of the Societies involved. It is not required, but may
be useful, that Chapter members or officers maintain membership
in both Societies. It is suggested that more than the specified
amount of names and signatures be included to ensure that all
petitioners qualify, thus speeding the process of the petition.
Approval is required from the Section and Societies that will
Joint Society Chapter Chairs should ensure that Chapter activities
reflect the interests of both (or all) Societies and all members
from each participating Society should be invited to all Chapter
events. Joint Society Chapters also provide a broader perspective
of interest and potential events and information sharing for the
Joint Society Chapters may receive support from each of the Societies
represented in the Chapter.
Requirements to Form a Joint Section Chapter
Joint section chapters are those for which the membership is across
the boundaries of two or more sections, and are related only to
the EMCS. Only one section is the administrative parent, which
is responsible for reporting the chapters activities and receives
the rebate to be passed along the chapter.
To form a new joint section chapter, a petition must be signed
by not less than twelve (12) higher grade members of the Sections
involved, who are members of the EMC Society, and submitted for
approval by the pertinent Sections Executive Committees. It is
suggested that more than the specified amount of names and signatures
be included to assure that all petitioners qualify, thus speeding
the process of the petition. The petition must include:
• The names of the
• The name(s) of the Society or Societies
• The name and address of the Chapter Organizer
• The organizational unit (administrative parent Section)
which shall be responsible for Chapter management. (In joint Chapters,
administrative matters relate to the parent Section.)
• Written approval of the entities involved
The Joint Chapter shall be considered established
after Regional Activities has ascertained that all entities involved
have no objections to the formation of the Chapter.
Following approval, the Sections and Societies involved, the Chapter
organizer and the Regional Director will be notified. The Chapter
formation will be noted in the Report of the Managing Director
at the next meeting of the Regional Activities Board.
Joint Section Chapters must invite the Chapter members from the
other Section to all of the meetings and develop its good working
relationship with the leadership of that Section as you have with
your own Section.
Requirements to Change the Status of an
The status of an existing Chapter may be changed from single to
joint, or vice-versa, or from one joint combination to another
without submission of a petition. The change in status will become
effective following approval of the change by the Regional Director,
the Society Presidents and the involved Section Executive Committee(s).
1. The written request, with full details on the proposed change
in Chapter status, shall be submitted by the Section Executive
Committee. This request should include the name and address of
the Organizer of the restructured Chapter who will act as its
Chair, and be faxed or mailed to the address below
2. Action will be taken by Regional Activities staff to obtain
approval of the change in status by those concerned
3. When the necessary approvals have been received, the Section
Chairman, the Chapter Organizer, the Regional Director and the
Presidents of the Societies concerned will be notified
4. The Chapter formation will be noted in the Report of the Managing
Director at the next meeting of the Regional Activities Board
5. Send the completed petition to the attention of Mrs. Lauren
Leaston via fax +1 732 463 9359, or mail to:
IEEE REGIONAL ACTIVITIES
445 Hoes Lane
Piscataway, New Jersey 08855
Existing Chapters often become Joint Society Chapters when they
find that some of their members are involved in technology related
to another Society’s field of interest.
Gathering Signatures for the Petition
Your Section leadership, as well as the EMC-S Chapter Coordinator,
have all contact information for the Society (or Societies) members
in Sections. Contact your Section SAMIEEE (Section Access to Member
Information) representative, or the EMC-S Chapter coordinator
for a list of Society members in a section with contact information
including address, phone numbers, and e-mail.
In order to help you to solicit members for forming a Chapter
from other societies, the EMC-S offers membership incentives to
new members of the EMC-S, who can help you to form the Chapter.
This is the “deal”: Anybody who joins the EMC-S in
your Section between the time you start-up the process and the
time you submit the petition, will receive FREE their first year
EMC-S membership. That means that:
a) If you recruit IEEE members from other IEEE Societies, they
can join the EMC-S without any additional fee for the first year.
All they must do is complete the PAPER membership application,
mark the EMC-S in the Society list, BUT NOT INCLUDE ANY FEES.
Those forms must be sent to Elya Joffe, Vice-President for Member
Services, at firstname.lastname@example.org,
so that he can process them with IEEE. Please include, if possible,
a business card and make sure that everything, including the IEEE
membership numbers, are included.
b) If NON-IEEE members join, they follow the same procedure, except
they must pay the IEEE dues, but NOT the EMC-S dues. So, again,
the EMC-S must be marked in the Society list, but the fees should
be left open, as they are free for the first year (for EMC-S,
not the IEEE). Again, the forms must be sent to Elya Joffe, Vice-President
for Member Services, at email@example.com,
so that he can process them with IEEE.
This opens a whole new world of opportunities for you to solicit
members from other IEEE Societies, with no expense for them for
the first year.
General Comments and Useful Links
Joint Society/Section Chapters are a helpful option when the member
population of a single Society is too small in a Section to support
a Chapter of a single Society. As a result, the Chapter organizer
can either expand the Chapter’s geographical boundaries
to include a neighbouring Section, or expand the technical focus
of the Chapter to include another Society’s (or Societies’)
field of interest.
The information on the formation of a new Chapter of an IEEE Society
and the petition form can be found at the IEEE web page: http://www.ieee.org/organizations/rab/scs/forms_petitions/socchap_form.html
Detailed information on expanding a Chapter to a Joint Chapter
can be found at the IEEE web page: www.ieee.org/organizations/rab/scs/forms_petitions/socchap_form.html
The resources for forming a Chapter are available on the IEEE
web site at: http://www.ieee.org/organizations/vols/#chapters
Valuable information regarding IEEE Society Chapters can also
be found at http://www.ieee.org/chapters.
For any further question on forming a Chapter or associated issues,
please do not hesitate to contact the author at firstname.lastname@example.org.