EMC Society Board of Directors Meeting

President Williams called the meeting to order at 9:00 am. A round of introductions was made. Members present included B. Archambeault, R. Brewer, N. Carter, A. Drozd, M. Hatfield, D. Heirman, D. Hoolihan, T. Hubing, E. Joffe, W. Kesselman, S. Nitta, J. Norgard, J. O’Neil, Z. Pantic-Tanner, G. Pettit, A. Podgorski, C. Sartori, R. Scully, D. Staggs, D. Sweeney, R. Wallen, and K. Williams. There were no members absent. Guests present included D. Clark, R. Goldblum, F. Heather, R. Hofmann, S. Long, W. McGinnis, M. Montrose, and F. Sabath. President Williams presented the agenda.

Bill Strauss (far right) gives the report of the Technical Activities Committee during the Board of Directors meeting.

Treasurer Warren Kesselman presented his report. Regarding 2003 Operations Post-Audit Finals, IEEE’s post-audit financials indicate EMCS net was a $235,200 surplus. This is $5,700 less than reported in the May pre-audit report. Small adjustments were reflected in Periodicals, Meetings/Conferences, and Administration Cost Centers. A final 2003 Cost Center summary chart was presented. EMCS year-end net worth is in the order of $990,000. Regarding 2004 Operations, the 30 June Cost Center summary chart in the report shows a reasonable operating surplus ($291,200) for the first half-year. It’s still too early to make a realistic year-end prediction since Society committee expenses “peak” in the second half of the year. Assuming the Board’s cost containment efforts continue, EMCS should be able to achieve its approved “zero balance” operating budget (market effect not considered). Regarding 2005 Budget Development, the “second-pass” budget received from TAB contained a $25,000 deficit. The Transactions Page Budget increase approved at the May BoD was included. A revision projecting a $500 surplus was returned to TAB. The improvement was the result of addressing the May BoD approved 2004 Symposium budget (their surplus will be income in 2005) in the revised document. The final IEEE approved budget will be issued in December.

Mark Montrose of Montrose Compliance Services (far left) joined Francesca Maradei from the University of Rome, La Sapienza, and Carlos Sartori from the University of São Paulo, Brazil at the August meeting of the EMC Society Board of Directors.

Secretary O’Neil presented the minutes from the previous Board meeting on May 11, 2004 for review. Minor changes that were editorial in nature were required. The minutes were approved as amended.

Stuart Long, the Division IV Director-Elect, gave a presentation on his role within the IEEE. He is replacing Hal Flescher, whose term ends this year. He is a Professor and Associate Dean at the University of Houston. His research area involves antennas. He is a member of the AP, MTT, and Education Societies. He may be reached at s.long@ieee.org. Professor Long gave an overview of the IEEE and the administrative structure. He is one of ten Division Directors representing the different Societies on the Board.

During a break in the August Board meeting, Janet O’Neil, Region 9 Conference Coordinator, discussed upcoming regional conferences with Barry Wallen, EMCS International Conference Coordinator.

Ghery Pettit, Vice-President for Communication Services, presented his report. He called upon Janet O’Neil, Newsletter Editor, to present her report. Ms. O’Neil provided highlights of the Summer 2004 issue, which is currently in the final editing stages. It consists of 64 pages. The Summer issue features a cover photo of an IC which draws attention to the inside practical paper on modeling switching noise in on-chip power distribution. The second practical paper is on the comparison of frequency domain and time domain measurement procedures for ultrawide band antennas. These papers are from the INCEMIC and AMTA conferences, respectively. There is also an interesting article on Lawrence G. Cumming written by Dan Hoolihan. In fact, we added Dan to the list of Associate Editors in this issue, as he will be contributing History/Anniversary articles regularly through 2007. We have coverage of IC EMC Compo and EuroEM as well in this issue, along with the regular articles Chapter Chatter, Personality Profile, etc. We have a new guest book review editor, Pat André, who provided a thorough review of the Bruce Archambeault book in this issue. Don Heirman’s Standards Activities article includes a review of EMC Sendai. Warren Kesselman contributed an EMCS financial summary for 2003 for this issue. There are 9.67 pages of paid advertising in this issue from a total of 14 companies. $15,711.00 has been billed to date for these ads, of which the EMCS will receive approximately $7,856.00. Once again, Ken Wyatt of Agilent Technologies has provided the cover photograph for this issue. Paul Doto of IEEE also continues to do a great job with the Newsletter composition. Technical Editor Bob Olsen reports that he has a queue of practical papers out for review and advertising commitments remain fairly constant so the publication is healthy. Ms. O’Neil noted from Warren’s report in this Summer 2004 issue that EMC Society 2003 revenue was $826,000. Of that total, Newsletter ads provided $71,000. The Newsletter ad revenue increased from 2002 to 2003 by 52%. This is significant at a time when the majority of commercial publications saw their ad revenue decrease. Lastly, the next issue will be the Fall 2004 issue, which covers the Santa Clara Symposium. This is our “blockbuster” issue of the year and typically contains 80 pages of photos, articles, committee reports, etc. on news related to the annual symposium. Ghery Pettit then presented the report of Flavio Canavero, Transactions on EMC Editor-in-Chief. Thanks to the intense promotion of the journal by the previous Editor-in-Chief, Marcello D’Amore, more potential authors are aware of the possibility to publish in this journal. Authors have recognized that the Transactions review process was restructured by the introduction of the web-based handling of papers, and by a renewal of the Editorial and Reviewers team. This fact has increased the confidence of authors in the journal, and the feeling that their submissions will be promptly evaluated and published (if accepted) in a timely manner. As such, the numbers of papers submitted has increased by 23% since 2001. Professor Canavero predicts that the total number of submissions in 2004 will be 185. The web system “TEMC Manuscript Central” (TEMC-MC) was activated at the end of September 2001 to handle reviews of manuscripts submitted to the EMC Transactions. Now all information on the submitted manuscripts is stored, and readily available for processing, partly via the reporting options of the system, and partly via offline post-processing. Regarding the review process time, he noted that the change of organization, from manual handling of manuscripts to the web-based processing has reduced the processing time by at least one month. Some room for improvement is still available, and the trend showing a reduction in review time in 2003 from 2002 indicates that a fine-tuning of the organization can lead to further reduction of the manuscript processing time. However, the bottom line for the reduction of the time to first decision is related to the time needed by the Reviewers. In his opinion, it is difficult to reduce this time, without compromising on the quality of the review. In fact, it is not uncommon that the most experienced and qualified Reviewers have the longest delays. Professor Canavero’s report provides a summary of the paper acceptance ratio, since the year 2000. In 2003, 48% of the regular papers were accepted with 53% of the short papers accepted. He noted that the acceptance ratio is constant over the years, irrespective of the handling process used (manual vs. web-based), and this is a clear sign of a constant policy over the years, not influenced by the operational details. Further, it was noted that almost all accepted papers undergo at least one revision before final acceptance while almost all rejection decisions are made at the end of the first round; this is positive and fair to the Authors, that can know about their manuscripts with the minimum delay, and there is no waste of time for unsuccessful papers. Regarding Special Issues, the special issue “Advanced EMC Numerical Modeling” with Guest Editors Professor Christos Christopoulos and Professor James Drewniak was published in May 2003; the manuscripts for this issue were collected during 2002: a total of 28 manuscripts were collected, of which 54% were accepted. The Special Issue “High Power Electromagnetic Disturbances and Intentional EMI”, whose main Guest Editor was Dr. William Radasky, is being published in the August 2004 issue; the manuscripts for this issue were collected during 2003: a total of 18 manuscripts were collected, of which 89% were accepted. The high acceptance ratio is explained by the fact that the great majority of papers were already solicited from experts in the field. Professor Canavero noted that different policies that might be adopted for different Special Issues require that the manuscripts have a special classification, and are processed separately, in order not to influence the statistics of the journal (in particular, the trend of the received manuscripts, and the acceptance ratio might be affected). The web-based TEMC-MC system has the capability to identify and process the Special Issue manuscripts as a distinct category. Regarding the page count, in 2003 this amounted to 680 pages. This amount was increased to 750 printed pages in 2004 and will remain at 750 printed pages for 2005. Early this year, the release of Manuscript Central version 3.0 was announced. Version 3 supports the same workflows and uses the same “centers” as the current version of Manuscript Central. However, the new version is more flexible and incorporates many of the features and functions based on the experience of use in the last three years. He was given a demo account, and he had the chance to try this new version several times. Overall, he is very positive about the new version, which looks very professional and includes a larger amount of information for all submitted manuscripts. The new database will contain a detailed step-by-step history of each paper, thus allowing a complete handling of all phases – from manuscript submission to journal production – from inside the website, without any need to have parallel exchanges of emails or handling paper copies and CD versions of accepted papers. Also, from the point of view of Authors and Reviewers, the flexibility, the access to information, and diagnostics and guiding through the submission process has greatly improved. In closing his report, Professor Canavero noted that significant revenue is generated by the “Over Page Count” financial penalty. For example, the May 2004 issue had 11 papers paying the OPC, for a total amount of $7000. Next, EMCS Webmaster Andy Drozd presented his report. He is talking with the IEEE about the possibility of them assuming the management of the EMCS website in the future on a day-to-day basis. The committee is awaiting information on the annual costs to obtain this service. The challenge is to keep the TC websites current. Routine updates were made to the EMCS web site (e.g., changes to the Director and committee rosters, Chapter Chair contact information, calendar of events, Call for Proposals to host the 2009 and 2010 EMC Symposia, etc.). The site’s contents are reasonably up to date at present. Additional updates are in process on the electronic (regular and student) EMCS membership applications. The new versions of these applications will be posted to the web site shortly. In reviewing the Societies committee pages, he has noticed a problem with the use of the IEEE and EMCS logos. They are disproportionate with respect to each other, i.e., the EMCS logo being larger than the IEEE logo. Some are using an outdated web page style that is vintage 1998, and/or an outdated IEEE logo. A few pages appeared to have missing information on officers, dead links, no past meeting minutes, and missing announcements of upcoming meetings. This defeats the purpose of the web page as a timely information resource for our members. However, there is some encouraging news to report in that the following committees have taken measures to update the contents and “look” of their sites: TAC, TC-1, TC-2, TC-4, TC-5, TC-6, TC-8, TC-10, and ESAC. Those committees that have not made a concerted attempt to keep their sites current have been placed on notice that a recommendation is being made to eliminate the sites (resident on the IEEE entity web hosting server) unless they are updated and put back into active service soon. Keeping alive a severely outdated web site is a disservice to our members and does not reflect well on the committee or our Society. Mr. Pettit then presented Ray Perez’s report as EMCS IEEE Press Liaison. Mr. Perez’s report notes that the new book proposals to be sponsored by EMCS include Eli Recht (Israel): Electro-Optic Systems as well as Erik Wainwright: Tips and Tricks for the Printed Circuit Board Designer, High Speed Design Made Easy. Contracts have not been signed for these books. Contracts have been signed for the following books to be sponsored by EMCS: Elya Joffe/Kai Sang Lock (Israel/Singapore): The Grounds for Grounding - Grounding from Circuits to Systems. Sevgi: Complex EM Problems & Numerical Simulation Approaches (Sept., 2003). (This book was signed and developed with the support of the Antennas & Propagation Society; they therefore sponsored it.) The IEEE Press Editorial Advisory Board held its annual meeting on Friday, 9 July, in a teleconference featuring a report and discussion on the recent governing board review of the IEEE Press’s financial situation. At the 16-20 June Organization Units Meeting Series in Kansas City, MO, the IEEE Publications Services and Products Board (PSPB) recommended that the book program be discontinued in order to avoid further financial losses. However, the IEEE Board of Directors tabled the recommendation, largely because the decision had not been discussed with interested parties, including the IEEE Press Editorial Board. An elimination of the Press program would entail negotiations with Wiley to continue sales of current stock and to carry out existing author contracts. IEEE would retain rights to the IEEE Press name and to the titles contributed to the Wiley-IEEE Press imprint. Discussion following the presentation focused on the role of IEEE Press as a service on behalf of IEEE members; as a source of comprehensive technical information; and as a vehicle to promote the image of IEEE. Participants spoke in support of proposals to transform the Press product line to embrace products that can be delivered electronically. Several speakers cited the critical need to preserve the function of IEEE Press, which should be viewed as distinct from the medium that delivers Press’s technical information to its audience. The decision to continue with IEEE Press will be made in the fall of 2004. Lastly, History Chair Dan Hoolihan reported that he is working on converting some EMCS videotapes to DVD. This will be discussed within TC-1 and will be budgeted for 2006.

EMCS President Kimball Williams of UL (right) invited Stuart Long from the University of Austin to give a presentation to the EMCS Board on his role as IEEE Division IV Director-Elect.


Andy Drozd presented the report of Membership Services. Membership Chair Dave Staggs reported that he has reserved two booth spaces for the EMCS membership booth at the Santa Clara EMC Symposium. Flo Haislmaier will once again man the booth and will be supported with staffing by local Chapter members. Membership numbers seem to be slowly rebounding. The total number of active members was 4,135 as of June 2004. This is down approximately 4.1% compared to the same time in 2003. Total IEEE membership is 334,478. Higher grade and student memberships are rebounding over 2003. The EMCS has elevated 32 members to the Senior Grade so far this year. The EMCS membership application is being uploaded to the EMCS website. Next, Andy Drozd reported for Lee Hill, chair of the DL program. The current price per person attending a DL lecture has increased recently to $17.91. DL policy was revised to address mixed travel, attracting attendees, and marketing the program. The IEEE is now reviewing its overall DL Policy and Mr. Hill is monitoring this process. Mr. Drozd will report on this at the November Board meeting. Regarding Awards, Mr. Drozd announced that Clayton Paul is the recipient of the 2005 IEEE Electromagnetics Award. At the last meeting, the Board formed a Task Force to address the EMCS Awards Process. Don Heirman, Don Sweeney, Andy Drozd, Elya Joffe, and Bruce Archambeault had volunteered to be members of this committee. Bruce Archambeault agreed to chair this committee. Mr. Drozd advised that Mr. Archambeault would be the new chair of the Awards Committee. Henry Benitez, the current chair, will now focus his efforts on Chapter development. Mr. Archambeault advised that the committee would present the list of award nominees in advance of the May Board meeting. No nominations will be accepted from the floor at the May Board meeting. EMCS membership and Board members were encouraged to be pro-active in identifying qualified candidates for awards nominations. Next, Chapter Activities Chair Ghery Pettit reported that there is a new draft available for the New Chapter Chair on IEEE Chapter policies and procedures. The Chapter Chair luncheon will be held on Tuesday, August 10 at the convention center. 19 Chapter Chairs have indicated they will attend the luncheon. There is a new Chapter in the Russia (NW) Section. There is also an indication of Chapter activity in Poland and Czechoslovakia. Elya Joffe presented his report as Region 8 Chair. He attended a few regional conferences over the past few months, including 2004 Wroclaw (Poland) and EuroEM’2004 (Germany). In the future, he plans to attend EMC Europe (the Netherlands), EMC UK Symposium (England), 1st Waveform Diversity and Design Conference (Scotland), and EMC Zurich (Switzerland). Mr. Joffe called upon Frank Sabath to give a report on the first Region 8 Chapter Retreat, which was scheduled in conjunction with EuroEM ‘2004. Mr. Sabbath advised that this was a full day event. 14 people participated in the retreat, including four EMCS Board members. There was a representative from Australia who indicated he would like to form a new Chapter there. A summary of the retreat was prepared for publication in the Summer 2004 EMC Newsletter. Carlos Sartori then reported as the Region 9 representative. He noted that efforts continue with establishing a new Chapter in Mexico. He is working with Mr. Valeri Ivanovich Kontorovitch Mazover of the IEEE in renewing the relationship with the EMC members there. Mr. Sartori is working on the presentation he will present about the IEEE and EMC Society at the two-day conference in São José dos Campos, Brazil at the end of September. Mr. Drozd then reported for Takeo Yoshino’s activity in Region 10. He indicated that there are difficulties with the formation of the Thailand EMC Chapter. They are two signatures short of having a completed petition. It is hoped that this will happen before November. Professor Yoshino’s report included the status of Chapter development activity in Australia, Thailand, India, and a second Chapter in Malaysia. Professor Nitta thanked the Board for their support of EMC Sendai. It was a very successful conference. Fellows Search Chair Don Sweeney advised that he is looking for good candidates to nominate for IEEE Fellow. He asked that if anyone has a name for a candidate, that they also provide a letter that indicates why this person should be considered for the Fellow Grade. There was only one nominee for Fellow Grade from the EMCS for 2003. The newly elected Fellow is Professor Jurgen Berthold Nitsch. Six nominees for Fellow Grade have been received for 2004. The members of the Fellow Evaluation Committee include Hugh Denny, Ernie Freeman, Art Wall, and Bill Duff. Todd Hubing is the new Nominations Chair as he begins his two-year term as Past President. Regarding nominations for members of the Board of Directors 2005-2007, he has nine nominations, but IEEE requires 12 names on the ballot. They will not process the ballot without 12 names on the ballot, which is what the EMCS bylaws require. The Board approved Mr. Hubing’s suggestion to process the current ballot with the names of at least nine nominees. The Board approved Mr. Hubing’s suggestion to put the following names on the ballot: Henry Benitez, Todd Robinson, Lee Hill, Fred Heather, Colin Brench, Heyno Garbe, Francesca Maradei, Mark Montrose, and John Norgard. Mr. Hubing will address the changes required to the bylaws to implement the change in number of candidates on the ballot. He discussed the procedure for e-mail balloting and adding this verbiage to the bylaws. He circulated a draft revision to the bylaws. Next, Zorica Pantic-Tanner, chair of the committee addressing financial assistance grants to disadvantaged engineers, noted that she has worked on the policy for the grants and will distribute this to the Board in the near future. Unfortunately, she needs to step down from this work and will seek a replacement as chair. If anyone is interested in chairing this committee, please contact Dr. Pantic-Tanner. Next, Fred Heather discussed the symposium survey. He distributed a copy of the survey and asked the Board to complete and return it to him. Andy Drozd worked with the IEEE to develop an on-line Symposium survey, which could be completed during the Symposium. Thus, people can complete the survey via a hard copy or on-line. Prizes will be given to those who complete the survey. Results of the survey will be presented at the November Board meeting. Mr. Drozd noted that Dr. Elena Gertsman of IEEE would conduct the next IEEE Five-Year Member Satisfaction survey. Mr. Drozd noted that Ken Wyatt of Agilent Technologies is our new EMC Society Photographer. He prepared new photos for use in the EMC membership booth. He continues to provide excellent support to the EMC Newsletter with his cover designs. He plans to actively cover the Santa Clara Symposium this week. Lastly, PACE Chair Bill McGinnis reported that recent activity has been at a low level. He is writing an article for the EMC Newsletter on PACE activities within the context of “redirecting careers” and “thinking outside the box.”

The August Board meeting held during the annual IEEE EMC Symposium provides the unique opportunity for guests to attend and witness the Board in action. Current EMCS Board members Elya Joffe (far left), Robert Scully (center with beard), and John Norgard (far right) welcome guests Don Clark, Frank Sabath, and Bob Goldblum (from left).

Don Heirman, Vice-President of Standards, presented a short verbal report. There will be much standards activity during the symposium week and he will give a full report on Thursday evening at the continuation of this Board meeting. All Board members were invited to attend the standards meetings. Standards activity covers three major areas: The Standards Education and Training Committee (SETCom) chaired by John Kraemer of Rockwell-Collins, the Standards Advisory and Coordination Committee (SACCom) chaired by Elya Joffe, and the Standards Development Committee (SDCom) chaired by Stephen Berger.

John Norgard, Vice President for Technical Services, presented his report. He advised that the Chair of the Technical Advisory Committee (TAC) is Bill Strauss. Vice-Chair is Arto Chubukjian, and Secretary is Robert Scully. Mr. Norgard presented the list of TC chairmen. Bob Scully related some recent TAC activity. There will be three TAC meetings during the symposium week. Mark Montrose introduced Evelyn Hirt, 2003-2004 Region 6 Director for the IEEE. She is also in charge of the Nanotechnology conferences. She will be giving a presentation on this topic during the symposium. Mr. Montrose noted that Sabrina Sarto is working on nanotechnology implications related to EMC at the University of Rome, La Sapienza. Mark Montrose is interested in forming a new TC-11 on the topic of Nanotechnology. During the symposium week, he will try to determine the level of interest among the members for this topic. Representative Advisory Committee (RAC) Chair Fred Heather then presented his report. The annual joint RAC/SACCom luncheon meeting will be held on Monday, August 9 from 12-2 pm at the Marriott Hotel. 30 people are expected to attend. Mr. Norgard reported for Maqsood Mohd, Chair of the Education and Student Activities committee. 21 kits were requested for the Student Design Contest, but only six were returned, all from the US. The winning entry was from the University of Tennessee at Knoxville. There were only six student papers submitted this year, which is down approximately 60% from last year. Regarding the video productions committee chaired by Dick Ford, there is no activity recently. This year, the CD showing various EMC experiments will be distributed to faculty at the Student Design booth during the symposium. Regarding the University Grant program, this year only three proposals were received. This is significantly down from 13 proposals received two years ago. The committee will attempt greater outreach efforts to increase the number of proposals. Recently, an article on the grant received by Clemson University appeared as the cover story in the EMC Society Newsletter. It is hoped this exposure will increase the number of proposals next year. Regarding the tutorials, this year marks the 11th anniversary of this activity. Expert speakers have been secured for the Monday lectures and a large audience is expected. The NARTE exam preparation workshop and exam will be held as usual on the Monday and Friday of the symposium week, respectively. Jim Whalen and Russ Carstensen are in charge of this effort. Mr. Mohd is interested in developing a mechanism for coordination between the TAC and the ESAC for sessions, tutorials and workshops. If anyone has any suggestions for this, please contact Mr. Mohd.

EMCS Board members ready their computers for the start of the August meeting, including immediate past president, Todd Hubing (far left) from the University of Missouri at Rolla.

Elya Joffe, Vice President for Conference Services, presented his report. He introduced Barry Wallen to present his report on IEEE EMCS International Symposia, as follows. Regarding 2004 Santa Clara, the budgeted registration income is down at this date, but this is expected to be remedied by walk-in traffic. The sponsorship numbers are down, perhaps due to the exhibitors feeling financial pressure due to increased exhibitor fees. Everything appears be on track for the week. Regarding 2005 Chicago, the budget has been developed. The hotel contracts at the Hyatt and the Sheraton have been renegotiated to reduce the room block commitments. The Navy Pier will be the venue for the Symposium. The Symposium theme is “Our Kind of Town – EMChicago.” Regarding 2006 Portland, hotel contracts have been signed, but there is no further significant activity. Options for the social functions are being investigated. Regarding 2007 Honolulu, Mr. Wallen advised that the MOU is ready for signing and that contracts for possible options for the host hotels are being negotiated. The committee currently consists of Chair Janet O’Neil, Vice-Chair Barry Wallen, Treasurer Benoît Nadeau, Registration Ghery Pettit, Workshops John Maas, and Technical Program Co-Chairs Don Heirman and Todd Hubing. Anyone interested in being on this committee should contact Chair Janet O’Neil at j.n.oneil@ieee.org or Vice-Chair Barry Wallen at barry_wallen@dell.com. For 2008 Detroit, the chair will be Kimball Williams. Scott Lytle is the Vice-Chair and Graeme Rogerson is the Treasurer. For 2009, three proposals have been received to host this Symposium representing Fort Lauderdale, FL, San Diego, CA, and Austin, TX. The San Diego Chapter did not provide a complete proposal so they were disqualified. The symposium evaluation review committee, including Nigel Carter, Bruce Archambeault, Janet O’Neil, Don Sweeney, and Barry Wallen have reviewed the proposals and will make a recommendation at the November Board meeting. Nigel Carter then presented his report as the Global EMC Symposia Coordinator. He discussed the various global EMC conferences with which the EMCS is a technical co-sponsor. The issue of retaining the conference proceedings from these various events was brought to the Board’s attention. Efforts to confirm storage arrangements with GTRI and SWRI have failed. Also, the IEEE informed Dr. Carter that the IEEE couldn’t provide the service of maintaining and storing the records on our behalf. Don Clark of GTRI and Bill McGinnis (formerly with SWRI) volunteered to check into these respective sites and report back on the status. Regarding future collaborations, a letter of application was received for technical co-sponsorship by the EMCS for the 17th International Zurich Symposium & Technical Exhibition on Electromagnetic Compatibility to be held in Singapore between February 28 and March 3, 2006. EMC Zurich traditionally takes place every odd year in Zurich and is organized by the Laboratory for Electromagnetic Fields and Microwave Electronics of the ETH Zurich and is sponsored by Electrosuisse, which is a Swiss non-profit organization. Following a long standing collaboration with the National University of Singapore and Nayang University, the Zurich Symposium committee decided to organize EMC Zurich in 2006 in Singapore, before going back in 2007 to Europe, and have thus submitted a request to the EMCS for Technical Co-Sponsorship. The responsible conference president will be Dr. Li Er Ping from the Institute for High Performance Computing (IHPC). The local IEEE EMC Chapter will be involved in the organization and they are currently asking URSI and IEE for Technical Co-Sponsorship as well. The same high-quality International Conference as known from past EMC Zurich events will be maintained and 400-600 participants are anticipated. A technical exhibition will also be held in conjunction with the Conference. The Symposium Chairman has invited the President of the EMC Society to give a welcome address during the opening ceremony as well as solicited technical contributions of the EMC Society, e.g., organization of an invited session/workshop during the Conference. The request was forwarded to TAC for their evaluation. Dr. Carter will be working with the Symposium Committee to finalize an MOU and will follow up with TAC on the approval process. The request will be brought to the BoD for vote either in the Thursday BoD meeting during the Symposium or in the November 2004 BoD meeting (pending TAC’s approval). Janet O’Neil then reported as Exhibitor Liaison. She is currently working on the agenda and arrangements for the Exhibitor’s Breakfast in Santa Clara. She has asked John Howard to have a power point presentation ready on the general symposium overview. She has asked Darryl Ray to give a report on the committee’s increased efforts at publicity and the impact this has had on symposium attendance. Janet has also asked Elya Joffe to give a presentation on the symposia scheduled to date in coming years, the dates, and the locations. She’s also asking him to share with the exhibitors the new process for selecting a symposium venue as well as future symposia plans such as the proposed “paperless symposium.” Janet thinks we need to engage the exhibitors more at the breakfast so that we approach the upcoming symposia as a team. The exhibitors are an integral part of the financial success of each symposium and their ideas and comments should be considered. Of course, our points “master” Fred Heather will be on hand to review the points policy and answer any questions. Janet would like Fred to share some of the information on the symposium survey with the exhibitors as it relates to attendance, reasons for attending/not attending, likes/dislikes, and various marketing information that might be useful to the exhibitors. Finally, Barry Wallen will be present to give his report as the International Conference Chair. Barry was asked to address the issue of competing EMC conference globally and the need for a strategic vision to retain our stature as the leading international EMC symposium. Janet would like a review of attendance over the years at our symposia, number of papers presented, hotel rooms booked, etc. The purpose of this presentation would be to show the exhibitors that we are interested in maintaining our reputation as a premier symposium, yet at the same time we are aware that our attendance is dropping and this needs to be addressed now. It may be just the economy as a factor, or maybe it isn’t. Any input the exhibitors might have on this and all topics presented at the breakfast would be appreciated. Janet O’Neil then reported on regional events with EMC Chapters in Regions 1-7. Since her last report, the SE Michigan EMC Chapter organized “EMC Fest 2004: EMC Coupling Mechanisms and Diagnostic Techniques” with Tom Van Doren, University of Missouri, Rolla. This was held at the Dearborn Inn, in Dearborn, Michigan on May 6. Kimball Williams of Underwriters Laboratories Inc. was the principal organizer of this event. Janet handled the exhibits. Over 100 people attended and 24 exhibitors participated. Frank Krozel reported that the 6th Annual EMC Mini-Symposium he organized with the Chicago EMC Chapter was their best ever. Held on May 18, this year’s event drew the highest attendance. Lastly, on June 14, the Dallas EMC Chapter held their first ever colloquium and exhibition. The speaker was Clayton Paul. Despite excellent promotion and publicity, attendance was lower than expected. The Dallas economy is still very depressed for EMC engineers. However, the exhibitors supported this event in a big way and contributed just under $10,000 to the Chapter in tabletop space rental fees. 60 people attended and the students very much appreciated the lecture by Clayton Paul. Financially, the Dallas IEEE Section was ecstatic with the surplus from this event and would like to use this show as a model for other Chapters within their section. On July 12, the German EMC Chapter held an IEEE Region 8 Workshop on Numerical Field Computation with Tapan K. Sakar of Syracuse University. Heyno Garbe organized this event. All tabletop shows noted above were included in the Calendar section of the Newsletter on a regular basis and were also posted to the Calendar section of the EMCS website. Coverage of these tabletop shows will be publicized in the EMC Newsletter’s “Chapter Chatter” column, Summer 2004 issue. There is one last tabletop show scheduled for 2004 in the US. This will be held on Monday, October 11 in Melbourne, Florida. They have requested Clayton Paul as a speaker for the day and Dr. Paul has agreed. Janet is currently working with the Chapter now to locate a good hotel and finalize the advance program. Frank Sabath then reported as the Region 8 Conference Coordinator. On July 12, the German EMC Chapter presented the “IEEE Region 8 Workshop on Numerical Field Computation” in Magdeburg, Germany. There was also a Region 8 Chapter Chair retreat on July 15 in Magdeburg. This was held in conjunction with EuroEM’2004. The University of St. Petersburg “LETI” is organizing the national VI Symposium on Electromagnetic Compatibility and Electromagnetic Ecology, in St. Petersburg, Russia over June 21-24, 2005. A request for technical co-sponsorship was received from the symposium Vice Chairman. The request was approved by TAC, and was forwarded for an electronic vote by the BoD. No decision was received yet. Dr. Sabath will coordinate the symposium, on behalf of the EMCS, as the Region 8 Symposia Coordinator. Janet O’Neil reported that Region 9 would have a two-day technical seminar and exhibition in the greater São Paulo, Brazil area. The dates are September 30 and October 1, 2004. This will be held at the Brazilian Space Agency (INPE) to eliminate hotel expenses. The program has been confirmed and includes speakers Dan Hoolihan, Todd Hubing, Mark Steffka, and Ray Adams from the US. Topics to be covered on the first day include EMC/EMI Test Resources at INPE by Benjamim Galvao (followed at the end of the day by a tour of the new EMC laboratory there) Head of EMI/EMC – LIT, The Challenge of EMC to the Brazilian Industries by Roberto Menna Barreto of QUEMC, Introduction to RF Anechoic Chambers for EMC, Antenna Pattern Measurement, and Radar Cross Section Testing by Vince Rodriguez, ETS-Lindgren/USA, and Practical EMC Design Concepts and Applications by Todd Hubing, University of Missouri at Rolla/USA. On the second day, Carlos Sartori will present The IEEE EMC Society in Brazil, followed by Dan Hoolihan on Medical EMC Design Applications and Regulatory Considerations, Mark Steffka of GM on Automotive EMC Design and Applications, Ray Adams of Boeing on Aerospace EMC Design and Applications, and finally, Dave Seabury of ETS-Lindgren on Specific Absorption Rate (SAR) Concepts and Regulatory Considerations. The South Brazil EMC Chapter selected the topics. Over 100 people are expected to attend. Regarding Region 10, Shuichi Nitta reported as that area’s Regional Conference Coordinator. A request was received from Professor. S. T. Peng from Taiwan, to host a regional IEEE EMC Symposium in Taipei, entitled: “2005 IEEE Asia Symposium on EMC”. The preliminarily dates for the symposium are set for the period 22-24 November 2005. The Taipei EMC Chapter will organize the Symposium. Expected attendance is 350 people. A letter of application was received for technical co-sponsorship of the EMCS for the Fourth Asia-Pacific Conference on Environmental Electromagnetics (CEEM’2006). This will be held in Dalian, China on August 1-4, 2006. The second and third Asia-Pacific Conferences on Environmental Electromagnetics were held in Shanghai and Hangzhou, China, in 2000 and 2003, respectively. The IEEE EMC Society was the Technical Co-sponsor of these conferences. These conferences were very successful. Professor Gao Yougang, Chairman of IEEE Beijing EMC Chapter, also invites the IEEE EMC Society to hold a BoD Meeting in Dalian, China at the same time. All the fees for meeting room and the alimentation for BoD members will be paid by the China Institute of Communications during the period of this conference. TAC has recommended the EMCS be a technical co-sponsor of this conference. Professor Nitta is working with the Symposium Committee to finalize an MOU and will follow up with TAC on the approval process. The request will be brought to the BoD for vote in the November 2004 BoD meeting. Next, regarding Symposia Procedures and Policy, the Board approved Elya Joffe’s motion to approve EMCS technical co-sponsorship of the St. Petersburg IV Symposium on EMC and Electromagnetic Ecology to be held June 21-24, 2005. Mr. Joffe advised that the electronic motion regarding EMCS Co-Sponsorship of the EMC Symposium in Taipei for November 22-24, 2005 was approved. The Board approved EMCS Co-Sponsorship of the 4th Asia Pacific Conference on EMC (CEEM 2006). A call for proposals for hosting the 2010 IEEE International Symposium on EMC is being published now. It is announced on the EMCS web site, and will be in the Summer 2004 issue of the EMCS Newsletter. Following the symposium, Mr. Joffe will submit a call for proposals, by means of the Chapter Chairs reflector. Also, an announcement will be made at the Chapter Chairs Luncheon. He noted that during the Region 8 Chapter Chairs Retreat held in Magdeburg, Germany, an announcement was made in order to encourage the submission of proposals form Region 8. Regarding the institutionalization of EMCS symposia, Mr. Joffe noted that no meeting would take place during the August Symposium due to the high density of events. The next meeting of the “Institutionalization of Symposia” (ISTF) Task Force is scheduled in conjunction with the November 2004 BoD meeting in Chicago. Significant progress took place in the development of the Symposium Manual. A new version was submitted for review by the Task Force members, following the May BoD meeting. Comments were received and forwarded to Fred Heather for incorporation in the Manual. The Manual (and P&P Manual) is approximately 75% complete. Completion of the current draft is expected by the end of 2004. Regarding electronic paper submission and review, moving to full paper submission was approved at the November 2003 Board meeting. Moving all electronic is Mr. Joffe’s vision. Paper submission has already been done electronically for a couple of years. However, from the point papers are received, the process can be significantly improved. A presentation of the system used in Istanbul was made to the Board at the February 2004 meeting. A presentation to TAC will be made during the Santa Clara Symposium and a presentation to IEEE will be made in Piscataway, probably during September 2004. As a result, we missed the application of the system in the 2005 symposium. Our goal should be to implement this process for the 2006 symposium. Lastly, regarding electronic communications, Mr. Joffe has registered on behalf of the EMCS to the IEEE “e-Notice” service which has performed a test case of “e-blasts” to EMCS membership on behalf of the EMC 2004 Symposium. He has also registered to the “ListServe” (replacing the IEEE “majordomo” system) for distribution to any mailing list. He is currently collecting data for construction of e-mailing lists, from co-sponsored symposia, previous events and participating organizations. Full implementation is expected for the 2005 IEEE EMC Symposium. This activity will be under the responsibility of VP for Communication Services, and Mr. Joffe has already confirmed the process for transferring “ownership” of the lists to Ghery Pettit.

Dave Staggs, EMCS Board member, and his lovely wife Barbara enjoyed the social activities at the annual dB Society dinner party held during the Santa Clara Symposium.

Dan Hoolihan gave a report regarding activities to date for recognizing the EMC Society’s 50th Anniversary in 2007. This committee was formed when Joe Butler was President of the Society. The IEEE History Center provided an MOU to assist with the anniversary recognition. They are researching the history of the Society and will prepare a booklet on the EMCS.


Laurie Hartz of the Austin Convention and Visitors Bureau gave a presentation on the benefits of having the EMC symposium in Austin. Carol Daugherty of the Fort Lauderdale Convention and Visitors Bureau gave a presentation on the benefits of having the EMC symposium in Fort Lauderdale. After the presentations, Elya Joffe thanked Ms. Hartz and Ms. Daugherty for attending the Board meeting. He noted that a visit to both venues is planned by a delegation of the EMCS (International Coordinator and Exhibits Coordinator) before November 2004, so that a first hand impression of the venue and facilities will be possible. The survey report shall be submitted to the VP of Conferences and presented to the BoD at the November 2004 BoD meeting, prior to vote.

EMCS Board member Ghery Pettit of Intel, EMCS VP of Communications, (left) visited the exhibit area during the Santa Clara symposium along with colleague Nick Garinger.

Evelyn Hurst spoke about the activities within IEEE Region 6. She discussed the newest capabilities of the SAMI database, including a map tool, which can be used to show where IEEE members reside. This could be helpful in determining where new Chapters can be started, as well as ensuring that members within a given area are included on that Chapter’s mailing list.

There was no new business to address.

Janet O’Neil, EMCS Board Secretary, EMCS Board member and Immediate Past President, Todd Hubing, and Immediate Past-Past President, Joe Butler of Parker Chomerics, at the winery gala event held during the Santa Clara Symposium.

President Williams reviewed the action items discussed during the meeting.


Kimball Williams noted that the next Board meeting would be on November 16 in Chicago, Illinois. The Standards Committee meetings will be held the day before along with the Symposia Institutionalization Task Force meeting. There being no further business, the meeting then adjourned at 4:35 pm.

CONTINUATION OF BOARD MEETING on Thursday, August 12, 2004
Additional guests included H. Benitez, E. Li, H. Chang, C. Wu, M. Mohd, W. Strauss, A. Chubukjian, and K. Wyatt.

Board member Zorica Pantic-Tanner, of the University of Texas at San Antonio, brought her son, David (right), along with her to the Santa Clara Symposium. They caught up with their long-time family friend, and Silicon Valley local, Franz Gisin of Sanmina (left).

Ghery Pettit reported that he had a meeting with Flavio Canavero about the Transactions on EMC. They are looking at putting the entire set of Transactions on EMC on a CD for sale to the membership. Dr. Canavero is looking for a candidate for managing editor or potential replacement for himself as Editor- in-Chief of the Transactions on EMC.

Andy Drozd reported that 44 new members signed up at the EMCS Membership Booth this year during the symposium. Ken Wyatt then reported as the Symposium photographer. He would like to receive photos from key articles in the Newsletter directly from the authors if possible so he can perhaps incorporate this into the Newsletter cover. Regarding the awards luncheon, Henry Benitez reported that the sound system was much better this year. The “old” program where all awards were presented took place. The Board agreed that the luncheon and the program was a positive improvement over last year. Fred Heather reported on the surveys he issued. The symposium attendee survey was widely distributed and returned. The coffee mugs were a good incentive to people to return surveys. Over 300 mugs were given out. The symposium exhibitors survey was given out for the first time this year. The results will be tabulated and shared with the exhibitors via e-mail. The Board will receive a summary of the results of both surveys at the November Board meeting.


Don Heirman reported that there was very good attendance at the various Standards Committee meetings during the symposium week. He presented a formal report, which showed the schedule of meetings. The SDCom meeting attracted some 20 people and reported on 12 standards. The study topics they are addressing include EMI and line replaceable modules (LRMs) test methods, wireless performance measurement, use of GTEM technology above 1 GHz, spectrum occupancy optimization, and lightning protection. SETCom met and will hold a special workshop on Friday. Some of the topics included in the workshop will be SAR, CISPR standards for digital TV, the ANSI C63 series of standards, and more. SETCom plans to promote their activities in the EMC Newsletter and at standards workshops during the annual EMC symposia. SACCom met and is focusing their attention on a proactive bidirectional exchange with other standards development organizations. President Williams noted that the Power Society has asked for assistance in developing a standard regarding ultra-wide band radio.

Maqsood Mohd noted that there were over 350 people at the tutorials on Monday. He feels this was the best program yet. The demonstrations and experiments went very well with the new format of tables and chairs for the visitors. Tom Jerse will replace Ahmad Fallah as the new Student Activities chair. Dick Dubroff is stepping down as Chair of the Experiments Manual subcommittee. A replacement is being sought. At the NARTE exam, there were 33 students registered. Fred Heather reported that the joint RAC/SACCom meeting was well attended. They recruited a new person to help them fill the vacant liaison positions. He will write an article for the Newsletter about the RAC activities. Bill Strauss reported on the activities of TAC. TAC held three meetings during the symposium week. They are reviewing some of the NARTE exam questions now. The committee held two telecoms since the last symposium, which were very effective and beneficial. They plan to hold four telecoms with the next year. They are looking at the paper review form and aiding in the selection of the best symposium paper. Regarding nanotechnology and the suggestion of a new TC on this, he noted that Chris Holloway spoke to TAC about this developing technology. The TAC decided to defer a recommendation on this until the fall. At this time, they are not convinced that there is a need for a TC on this. The Board approved the purchase an LCD projector for the functions of the TAC. The TC chairs contacted authors of papers that they reviewed this year and invited them to attend their respective committee meetings. This was very effective in boosting attendance at their meetings. They also published and distributed a flyer on the TAC meetings with an open invitation to attend their meetings. They felt this was effective as well. Lastly, regarding the request for EMCS co-sponsorship of various EMC symposia globally, Kimball Williams requested that Bill Strauss prepare an article for the Newsletter about TAC, which encourages people to attend their meetings and get involved.

Barry Wallen reported on the Santa Clara symposium. The committee should meet their budgeted surplus of 20%. There were many at the door registrations in Santa Clara. The attendance estimates for the major event food functions, including the Tuesday reception, Wednesday evening dinner, and Thursday awards luncheon were very accurate. This saved a considerable amount of money. Elya Joffe gave a brief update of symposium activities. He attended the symposium “wrap up” meeting. The overall response indicates the symposium was very successful. Janet O’Neil spoke about the exhibitors breakfast, comment cards received from exhibitors, agendas distributed in advance, the symposium exhibitors survey, etc. Dr. Li Er Ping from Singapore gave a presentation about EMC Zurich in Singapore in 2006. Next, Hsi-Mei Chang and Chang-yu Wu from Taiwan gave a presentation about their upcoming EMC Symposium. The issue of IEEE EMC Symposium session chairs and their responsibilities was discussed. Papers that were deemed to be too commercial in nature were also discussed. Penalties to commercial authors were also discussed.

Janet O’Neil reviewed the action items assigned during the meetings on August 8 and 12.

In closing, Dan Hoolihan invited everyone to attend the 50th anniversary lunch meeting at the Westin Hotel on Friday, August 13. President Williams then encouraged people to attend the PSES symposium that will start tomorrow. There being no further business, the meeting adjourned at 9:00 pm.

Submitted by:
Janet O’Neil,
EMC Society Board of Directors

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