BOARD OF DIRECTORS ACTIVITIES

THE PRESIDENT’S OPENING REMARKS
President Todd Hubing called the meeting to order at 9:00 am. A round of introductions was made. Board members present included B. Archambeault, H. Benitez, R. Brewer, J. Butler, N. Carter, B. Crain, A. Drozd, M. Hatfield, D. Heirman, D. Hoolihan, T. Hubing, E. Joffe, W. Kesselman, M. Montrose, J. Muccioli, S. Nitta, J. Norgard, J. O’Neil, Z. Pantic-Tanner, J. Perini, G. Pettit, A. Podgorski, C. Sartori, R. Wallen, K. Williams and T. Yoshino. There were no absent Board members. Guests present included E. Bronaugh, D. Clark, J. Curtis, M. D’Amore, C. Faduska (IEEE), R. Goldblum, F. Heather, R. Hofmann, R. Perez and R. Wyndrum (IEEE). President Hubing noted that four motions would be presented by Barry Wallen related to symposia matters. Elya Joffe will also have a motion to present. Henry Benitez will present a motion on awards. No other motions were brought up from the floor. President Hubing advised that Jose Perini indicated he would retire from the Board effective at the end of this meeting. He thanked Mr. Perini for his service to the Board. President Hubing presented the agenda which was approved as presented.

SECRETARY’S REPORT

Secretary O’Neil presented the minutes from the previous Board meeting on May 9, 2003 for review. Minor changes were required. The Board approved the minutes as amended.

TREASURER’S REPORT
Treasurer Warren Kesselman presented his report. IEEE’s 2002 final audited finance report indicates the EMCS’s year-end deficit was $119,200. That deficit was due to a negative “market fluctuation” of $226,800. The Society’s 31 December 2002 net worth was $759,000. As of 30 June 2003, the EMCS had an operational surplus of $179,100. However, Mr. Kesselman is currently forecasting a year-end deficit in the order of $50,000 (investment profit/loss not included). The EMCS 2003 budget had projected an $8,300 surplus. The major factors influencing the forecast are an anticipated reduction in budgeted revenue from Membership Fees and Meetings/Conferences. The 2004 second-pass budget was received from TAB on July 11th, 2003. The TAB second-pass budget projects a $100 surplus. The IEEE Finance Committee conducted an interim review of all Society/Council budgets on 2-3 August 2003. Final IEEE Board approval will occur in November 2003.

 

EMCS Board members attending the meeting held in Boston included (from left) Dan Hoolihan of Hoolihan EMC Consulting, Carlos Sartori of the University of São Paulo, Brazil, Jose Perini, and Todd Hubing with the University of Missouri-Rolla.

COMMUNICATION SERVICES
Ghery Pettit, Vice-President for Communication Services, requested that Janet O’Neil, Newsletter Editor, present her report. The Summer 2003 issue is 80 pages; it is the longest issue to date. The increased length is largely due to the coverage of the Istanbul Symposium and the fact that there are three practical papers (including one from the Istanbul symposium and one from the Zurich symposium). Also, the Chapter Chatter column is longer than “normal” for a summer issue, but there were a few tabletop shows by the chapters since the last issue so there was coverage of these events with several photos. The cover artwork is by Dick Ford and there are several wonderful photos contributed by Dick, Don Heirman, and various members of Elya Joffe’s symposium committee. There are 11.33 pages of paid advertising in this issue and the new ad for the 2004 IEEE EMC Symposium is included. As part of production and mailing cost cutting efforts, this issue will have a new, smaller trim size and will utilize lighter weight paper for the inside pages. This makes the issue more in keeping with the IEEE’s standard magazine format. There is now a queue of Practical Papers for publication in the Newsletter and the number of unsolicited papers is increasing little by little. The Newsletter report contains summary information on advertising revenue and production/distribution costs. Professor Marcello D’Amore, Transactions on EMC Editor-in-Chief, then presented his report. There will be a Special Issue on EMC-Nanotechnology (EMC-n) of Apparatus, Devices and Systems. This is scheduled for publication in November 2004. The guest editors for this Special Issue include Johan Catrysse, Chris Holloway, and Sabrina Sarto. Manuscripts for publication in the Transactions are all submitted on-line using IEEE TEMC Manuscript Central. This has considerably reduced the review time for the papers and has thus expedited the production time for each issue. He attended the Istanbul symposium as well as an EMC conference in Spain to promote the Transactions on EMC. For 2003, the total number of pages printed for the Transactions on EMC is estimated to be 703, with approximately 46% of the papers submitted for publication being accepted. Next, EMCS Webmaster Andy Drozd presented his report. Routine updates to the site are taking place. He has been in close contact with Bill Strauss to ensure that the TCs web pages are kept up to date. He noted that TC 3 and TC 7, as well as the ESAC and RAC, have web pages that are significantly out of date. Some links are broken. He is working with the TCs to encourage them to update their web pages. He is also working with Susan Schneiderman of IEEE Media to package advertising sales on the web with advertising sales in the EMC Newsletter. Ray Perez then presented his report as the new EMCS IEEE Press Liaison. The net royalty received for 2002 was $3,004.43. Contracts have been signed for three new books, including Elya Joffe/Kai Sang Lock for their book The Grounds for Grounding: Grounding from Circuits to Systems, Mark Montrose/Ed Nakauchi for their book Testing for EMC Compliance, and Sevgi for his book Complex EM Problems & Numerical Simulation Approaches. President Hubing thanked Mark Montrose for his work as IEEE Press Liaison over the past few years and for raising the visibility of this work to Board members. In closing his report, Mr. Pettit announced that Dan Hoolihan has accepted the position of History Committee Chair. This complements his work preparing for the 50th Anniversary of the EMC Society in 2007.


Visiting during a break in the Board meeting were Takeo Yoshino with the University of Electro-Communications in Tokyo, Japan, Todd Hubing, and Marcello D’Amore with the University of Rome, “La Sapienza” (from left).

 


STANDARDS SERVICES
Don Heirman, Vice-President of Standards, presented his report. It was noted that the standards webpage is now operational from the EMCS home page (http://www.emcs.org and then clicking on “Standards” in the left hand column for EMC Standards activity). Standards activity covers three major areas: The Standards Education and Training Committee (SETCom) chaired by John Kraemer of Rockwell-Collins, the Standards Advisory and Coordination Committee (SACCom) chaired by Elya Joffe and the Standards Development Committee (SDCom) chaired by Stephen Berger. There will be several hours of Standards Committee meetings during the course of the Boston symposium week. Special presentations will be made on STD 473: Site Survey (10 kHz to 40 GHz), STD 1597: Computational EM Computer Modeling, and STD 1642: Intentional EMI. Mr. Heirman noted that the Standards Open House held in Istanbul was very well attended; 51 people from nine countries came to hear presentations on the Standards development process and IEEE work in that area. The EMC Standards Activity article in the Summer 2003 issue of the EMC Newsletter provides a summary of the open house in Istanbul. Hugh Denny has resigned as secretary of the Standards Committee. If anyone is interested in this position, please contact Mr. Heirman.


The East Coast Board members convened during the meeting, including (from left) Fred Heather with the Navy at Patuxent River, Bruce Crain of Northrop Grumman, and Andy Drozd of Andro Computational Solutions.

 


MEMBER SERVICES REPORT
Andy Drozd presented the report of Membership Services. The total number of active members is 4,314 as of June 2003. This is down approximately 7.8% compared to the same time in 2002. Total IEEE membership is 376,578. This is down approximately 4.1%. Mr. Drozd noted that the first level of IEEE has approved the proposed Technical Achievement Award elevation from a certificate to a plaque. He advised that Dick Ford is no longer the Symposium Photographer. Mr. Ford did produce a video of the EMCS Awards that were presented in Istanbul. This video will be shown during the awards luncheon in Boston. Mr. Ford has also stepped down as the Survey Chair. There are no plans to conduct a survey during the Boston symposium. Dr. Elena Gerstmann, IEEE Director of Research, completed the IEEE All-Society Research Project. This will be discussed later in the meeting. Bruce Crain, Membership Chair, encouraged Board members to drop by and visit the EMCS Membership booth. He has enlisted Flo Haislmaier and Sandy Bush to staff the EMCS Membership booth in Boston. There is a new electronic version of the membership application available. Mr. Crain will not be available to chair this committee next year. If anyone is interested in this position, please contact Mr. Crain. Andy Drozd then reported for Lee Hill, chair of the Distinguished Lecturer (DL) program. The program remains very active. The DL travel policy is being revised. It will take effect in January 2004. Currently, the number of attendees at DL presentations is declining. Thus, the average cost per attendee has increased this year over last year. To date in 2003, a total of 548 chapter members heard presentations by EMCS Distinguished Lecturers at an average cost per attendee of $14.47 US. Henry Benitez next reported briefly on Awards. The list of awards presented in Istanbul and to be presented in Boston is included in the respective copies of the awards programs. He discussed the upgrade of the presentation of the Technical Achievement Award from a certificate to a plaque at a cost not to exceed $250 US. This was officially approved by TAB in June. He showed a proposal for the Best Symposium Paper Award. Traditionally this has been a symposium committee award and Mr. Benitez would like to see this award elevated to a formal EMCS award. The Board approved the new EMCS Best Symposium Paper Award (the prize is $1,000 USD and a certificate which is funded by the EMCS). The Board approved a new EMCS award to recognize the Chair of an EMCS Symposium with a plaque. Chapters Coordinator Ghery Pettit advised that there are several chapters in trouble since they have not turned in any meeting reports to IEEE. There is no record of these chapters having held any meetings. Chapters are required to report on a minimum of two meetings per year. Mr. Pettit reminded everyone affiliated with chapters that they need to file the L-31 meeting form. The Chapter Chair Luncheon will take place in Boston on Tuesday. An IEEE member in Sri Lanka has expressed an interest in the formation of a new chapter. This is being pursued. Elya Joffe then presented his report as Region 8 Chair. Ten new IEEE members were recruited at the Istanbul Symposium. There are three EMC conferences scheduled in Europe to date, including Eindhoven in September 2004, Wroclaw in June 2004, and Zurich in February 2005. There is also a conference in India (INCEMIC) in December 2003. Spain has a new chapter in process, as does the Czech Republic. Mr. Joffe’s report included several new membership initiatives to consider for increasing membership. Regarding support to low-income level engineers to attend EMCS Symposia, $3,300 US was distributed to six participants who attended the 2003 IEEE International Symposium on EMC. Jose Perini had no new developments to report as Region 9 Chair. He will be traveling to Brazil on Wednesday and will attempt to meet with members of the two chapters in that country. Takeo Yoshino reported on EMC activity in Region 10. Efforts continue to establish an official EMC Chapter in Thailand and in Australia. There is a separate EMC Society in Australia that is independent from the IEEE. Discussions are taking place on how these groups can work together. Dr. Michael E. Evans (Vice-Chair, IEEE Australia Section) and Dr. Robert Bogner of the University of Adelaide are working with Dr. Yoshino to further this effort. There are 233 IEEE EMCS members in Australia. There has been no update from Dr. Werachat Khan-ngren about the status of their petition to establish a Thailand Chapter. Regarding EMC Sendai in June 2004, Dr. Yoshino is working to secure a hotel room block at discounted rates for Board members who may want to attend this conference. Mr. Drozd reported for Bill Duff, Fellows Search Chair. The EMC Society received two Fellow applications for review. The Fellow Search/Evaluation Committee currently consists of Jose Perini, Art Wall, Ernie Freeman and Hugh Denny. Nominations and Bylaws Committee Chair Joe Butler advised that the Board of Directors election ballots have been mailed and ballots will close on September 29. The results of the election will be announced on October 6.


Nigel Carter from the United Kingdom, and Takeo Yoshino and Shuichi Nitta from Japan (from left) are representative of the international membership of the EMCS Board. Professor Nitta is also the Chairman of EMC Sendai 2004.

 


TECHNICAL SERVICES
John Norgard, Vice President for Technical Services, presented his report. He advised that the Chair of the Technical Advisory Committee (TAC) is Bill Strauss. Vice-Chair is Arto Chubukjian, and Secretary is Robert Scully. The committees are trying to address problems with communication. Kimball Williams is helping in this effort by trying to set up conference calls for committee meetings. The TCs would like to select the session chairmen at each EMCS Symposia and they would like to implement a succession plan for TC Chairs. Mr. Norgard will explore these plans further with the TCs. Representative Advisory Committee (RAC) Chair Fred Heather presented his report. Mr. Norgard then presented Maqsood Mohd’s report as the Chair of the Education and Student Activities Committee (ESAC). Bob Nelson, formerly Secretary of this committee, is now the Vice-Chairman. This means that the secretary position is now open. Mr. Norgard is looking for candidates to fill this position. The Experiment Demonstrations for Boston are on track according to Andy Drozd who is in charge of this effort. Bob Dockey is the local committee chair that is handling the Experiment Demonstrations. The call for Experiment Demonstrations was published in the EMC Newsletter. The number of student papers submitted this year for the Boston symposium increased by 50% from last year. Regarding the Experiments Manual, Volume I is on the EMCS website for direct access. Several experiments for Volume II have been completed and are posted to the website for review. 14 kits were requested this year for the Student Design Competition, of which eight were returned. Dick Ford has produced a large quantity of CDs on the experiments, which will be distributed to the EMC chapters and IEEE Sections worldwide for educational purposes. The University Grant Committee will present the $10,000 grant to The Citadel after having reviewed three proposals this year. This year is the 10th anniversary of the tutorials activity and a special panel discussion has been planned. Randy Jost is now the Webmaster of the ESAC website. The NARTE exam preparation workshop and NARTE exam will take place in Boston. This is the 9th year of this activity. Mark Montrose then presented a report on the activities of the IEEE Nanotechnology Council. He attended their last meeting, which was held in San Francisco in conjunction with Wescon. There were 450 conference attendees, of which 350 were paid registrants. There are 20 IEEE Societies that are affiliated with the Nanotechnology Council. The Council is very active; in addition to producing Transactions several times a year, it is working on its first standard related to nanotechnology entitled: “Standard Test Methods for Measurement of Electrical Properties of Carbon Nanotubes” (#P1650). Their next conference will be held over August 16-19, 2004 in Munich, Germany.


IEEE-USA’s Ralph Wyndrum (standing) gave a presentation on the scope of this large organization during the Board meeting. He visited with Fred Heather to discuss the Inter-Society Activities of the EMCS.

 


CONFERENCE SERVICES

Elya Joffe, Vice President for Conference Services, presented his report. He introduced Barry Wallen to present his report on IEEE EMCS International Symposia, as follows: Regarding the 2002 Minneapolis Symposium, the final audit is in process with IEEE. All other activities are closed; Regarding 2003 Boston, Chair Jon Curtis was present to give his report. The hotel room block is full. There are 165 exhibitors renting 238 booths/tables. There are more exhibitors occupying less space overall this year. Total registration as of August 11 is 1,710 people. This is a 29% increase over last year. Approximately 170 of the total 200 papers received will be presented. The majority of the tours scheduled are sold out or are at capacity; Regarding 2004 Santa Clara, Chair John Howard will be present in Boston to promote this symposium from their exhibit booth. He will also be present at the Exhibitors Breakfast. Critical timelines of activity have been completed; for symposia in 2005, 2006 and 2007, Mr. Wallen advised that these committees are each moving along smoothly and according to plan. IEEE CMS has been contracted to manage each of these symposia. The hotels are being researched for these symposia now; 2007 Chair Janet O’Neil has identified Barry Wallen as the Vice-Chair of this symposium. She has requested that anyone interested in serving on the 2007 Symposium Committee contact her; for 2008, the location for this symposium will be voted upon at the November 2003 meeting. Currently the city of Detroit is under consideration with the SE Michigan EMC Chapter spearheading the promotion of this venue. Kimball Williams of the SE Michigan EMC Chapter distributed some material on the changes taking place in downtown Detroit; Regarding 2003 Istanbul, Mr. Joffe noted that the symposium committee projects an approximate $7,000 US deficit. This deficit is largely due to the extensive registration cancellations due to world events occurring at the time of the symposium (i.e. the Gulf War and SARS). 386 papers were accepted of the 579 papers submitted. 115 papers were cancelled. There were a total of 73 sessions and technical activities, with a total of 386 presentations, made by a total of 326 speakers. Extensive coverage of the symposium is provided in the Summer 2003 issue of the EMC Society Newsletter. Mr. Wallen then presented several motions related to EMCS Symposia activity. The Board approved controlling the distribution of the EMCS mailing list as defined in Mr. Wallen’s presentation. The Board also approved a policy rejecting advertising considered inappropriate for inclusion in Symposia publications. Global EMCS Coordinator Elya Joffe then reviewed the specific definitions of the different levels of involvement in various non-IEEE EMC symposia, including Technical Co-Sponsor and Cooperation. Next, Janet O’Neil reported as Exhibitor Liaison. There has not been significant activity since the last Board meeting. All is on track with the Boston exhibitors. Ms. O’Neil is working closely with Vita Feuerstein of IEEE CMS on exhibitor issues as they arise. One page of free advertising for the Boston Symposium patrons was included in the Spring 2003 issue of the EMC Society Newsletter. This was something new presented as another value added benefit for the patrons. Regarding Regional Conferences, Mr. Joffe noted that at the last Board meeting, the Board approved appointing a regional EMCS member to spearhead the organization of one-day EMC colloquia and exhibitions in several IEEE Regions. Frank Sabath has accepted the position of Region 8 Conference Coordinator. Shuichi Nitta has accepted the position of Region 10 Conference Coordinator. Janet O’Neil has accepted the position of Region 9 Conference Coordinator. Janet O’Neil then reported on regional events with EMC Chapters in Regions 1-6. There have been three chapter tabletop shows in the US since the last Board meeting. The May 20 tabletop show or “Mini-Symposium” organized by the Chicago EMC Chapter was well attended and successfully chaired by Frank Krozel of Electronic Instrument Associates. There were several speakers on various EMC topics. The June 6 Colloquium and Exhibition organized by the SE Michigan EMC Chapter drew over 100 people for a one-day tutorial with Clayton Paul of Mercer University who spoke on the “Fundamentals of EMC.” It was a very successful event. Some 15 vendors participated. The June 12 Colloquium and Exhibition organized by the Orange County EMC Chapter featured speakers Doug Smith and W. Michael King. They spoke in tandem and used dual LCD projectors with two screens in the meeting room. In addition, a video projected the real time experiments conducted for all students to see. The audio/visual bill for this conference was very high, needless to say, but the results were very much appreciated by the students. Over 70 people participated in this conference and over 20 exhibitors manned tabletop displays. Randy Flinders of Emulex, Chair of this event, did an excellent job of coordinating the speakers and their audio/visual requirements. These events will be profiled in the Summer 2003 EMC Newsletter, in the Chapter Chatter column. There are no tabletop shows scheduled for the Summer months. There is just one tabletop show scheduled for the balance of 2003. All Chapter tabletop shows are included in the Calendar section of the Newsletter on a regular basis. Mr. Joffe summarized Frank Sabbath’s report as the new Region 8 Conference Coordinator. Dr. Sabath plans to contact all IEEE EMC Chapter Chairs in his area in order to coordinate future planning for local conferences. He will also prepare an “information and support kit” to aid Chapters. This will be based upon material provided by Janet O’Neil used for the Region 1-6 US regional conferences. Region 9 has not had much activity, but discussions are underway with the South Brazil chapter to hold a regional event in Brazil in Fall 2004. Regarding Symposia Procedures and Policy, Mr. Joffe noted that the EMCS Board of Directors authorized the generation of a Symposia Policies and Procedures Manual (normative report) in addition to the Symposium Organization Manual (informative document). Fred Heather is working on this paperwork. He has taken Hugh Denny’s original document and updated this to a Word 2000 document. He is reorganizing this to align with the symposium manual. He plans to review the “Lessons Learned” documents from the last three symposia and incorporate any pertinent information into the manual. He also wants to add the IEEE budget template for the EMCS symposia in the manual. Mr. Heather has copies of the manual under development if anyone would like a copy. The next meeting of this task force formed to address this effort will take place on November 10 in Santa Clara, California.


Members of the 2006 IEEE International Symposium on EMC in Portland steering committee met following the Board meeting with members of the EMCS Board of Directors. Shown on the left side of the table, from the top, are Ed Blankenship, Henry Benitez, Chairman of the Symposium, and Elya Joffe, EMCS VP for Conferences. Shown on the right side of the table, from the top, are Vita Feuerstein of IEEE Conference Management Services (partially hidden), Barry Wallen, EMCS Chair of International Conferences, and Janet O’Neil, Vice-Chair for the 2006 Symposium Steering Committee.

 


UNFINISHED BUSINESS
The following items were discussed under unfinished business:
GRANTS FOR SUPPORT FOR LOW INCOME ENGINEERS
Zorica Pantic-Tanner reported on EMCS support grants. Her presentation summarized the background and activity to date of this committee. The budget is $5,000 US per year. Eligible engineers and scientists from low-income areas are encouraged to apply for these grants that are to be used toward travel, registration fees, lodging, etc. for attending the annual IEEE EMC Symposia and presenting an accepted paper. 16 applications were received for grants for the Istanbul Symposium; seven grants were awarded for the total amount of $3,300. Two applications were received for the Boston Symposium and both were awarded in the amount of $1,700 total. Dr. Pantic-Tanner’s presentation also discussed ways of promoting the availability of these grants.
50TH ANNIVERSARY COMMITTEE REPORT
Dan Hoolihan presented a report on the activities of his committee. He is collecting old editions of the EMC Newsletters. He has recruited all past EMCS Presidents to be members of this committee. Some positions are still open on the committee and any interested volunteers should contact Mr. Hoolihan. The committee will be working with the IEEE History Center to celebrate the anniversary. Oral recollections will be videotaped.


The popular Nigel Carter (far right) joined QinetiQ colleagues Malcolm Rich and Naomi Steward in their booth during the Boston symposium. Dr. Carter attended both IEEE EMC Symposia in 2003, first in Istanbul as the keynote speaker, and second in Boston as an exhibitor and member of the EMC Society Board of Directors.

 


NEW BUSINESS
The following items were discussed under new business:
IEEE-USA TECHNOLOGY POLICY ACTIVITIES
Ralph Wyndrum of IEEE, TAB VP-Elect, gave a presentation on the Role of IEEE USA’s Technology Policy Activities. He is available at r.wyndrum@ieee.org. The IEEE is taking a bigger role in enhancing public awareness of technical issues. They are writing position statements on various technical issues and are issuing these to the legislative bodies. For example, recently they have provided technical information to support an article published in the Wall Street Journal. Spectrum management is a hot topic these days and the IEEE has been approached to speak on this topic, provide volunteers to explore this technology, etc. They are holding a workshop on Spectrum Management in order to provide input to the White House Spectrum Policy Initiative and the FCC Spectrum-Related Notice and Comments (www.whitehouse.gov/news/releases/2003/06/20030605-4.html). IEEE-USA is looking for technical experts on priority issues and having EMCS members join or participate as a resource/corresponding member. For more information, visit the website: www.ieeeusa.org/committees.
IEEE SURVEY
Andy Drozd presented information on the recently conducted IEEE survey of IEEE Societies. It was interesting to note that less than 50% of IEEE members have their membership dues paid for by their employers. The survey addressed such topics as satisfaction with IEEE and Society membership as well as readership of IEEE and Society publications. He will write an article for the EMC Newsletter that summarizes the results of this survey.
IEEE EMCS LONG RANGE PLANNING COMMITTEE
Kimball Williams, Chair of the Long Range Planning Committee, presented his report. He talked about the current IEEE budget crunch and planning the Board meetings for 2004/2005. The 2004 dates set are February 19-20 in Phoenix, May 10-11 in Piscataway at IEEE, August 8 and 12 in Santa Clara, and November 15-16 in Chicago. For 2005, the February meeting may be in many different locations, including an international location depending upon the budget at the time. Mr. Williams also discussed a proposal for Vice-President elect positions, scheduling teleconference meetings, and the current activities in Detroit in reference to a potential 2008 IEEE EMC Symposia being held there.


ACTION ITEM REVIEW
President Todd Hubing reviewed the action items discussed during the meeting. Ron Brewer commented on his action item related to a “Proactive Media Based Introduction to Benefits of EMC Society Membership.” He has asked Mark Montrose to take the lead in chairing this subcommittee. Mr. Brewer will report to Mark Montrose. If you have any comments on this committee’s efforts, please send an e-mail to Mr. Brewer at ronbrewer@ieee.org.


Jon Curtis, Chairman of the 2003 IEEE Symposium on EMC in Boston, presented an updated report on Symposium activities during the Sunday Board meeting.

 


NEXT MEETING
The next meeting of the EMCS Board of Directors will be held on November 11, 2003 in Santa Clara, California.
There being no further business, the meeting then adjourned at 5:00 pm.
Continuation of Board meeting on August 21, 2003
Todd Hubing called the meeting to order at 6:15 pm. He asked the VPs present to summarize activity in their respective areas during the symposium week. He also asked what other items should be posted to the agenda for the meeting. The following items were added to the agenda: EMCS Technical Co-Sponsorship for EuroEM – Joffe, and Motion about Future Meetings and Travel Policy – Williams. Anat Joffe spoke about the Istanbul Symposium. She thanked several members of the Board for their participation in the symposium and for supporting Elya over the years in his work on the symposium. Next, Joe Butler spoke about the Boston Symposium. Barry Wallen noted that there were 570 full registrations in Boston, which is down from 605 in Minneapolis. However, there were more people getting exhibitor badges in 2003 so the total number of people attending the Boston symposium is higher than last year’s symposium in Minneapolis. The preliminary look at the budget shows a surplus of at least $100,000 US.


Don Heirman then gave a presentation on Standards and the activities related thereto during the symposium week. On Monday, the three Standards Committees met. Some 50-60 people attended the meetings. During the SETCom meeting, there were 20 attendees and progress was reported on eight standards projects. Several of the working groups are meeting on Friday and over the weekend. Regarding the SDCom, the study topics opened included: wireless performance measurement; use of GTEM technology for measurements above 1 GHz; and spectrum occupancy optimization. Regarding SACCom, the annual RAC/SAC luncheon was held during the symposium. Some 30 people attended representing over 20 different EMC related organizations.


Elya Joffe reported on Conferences. He advised that Nigel Carter has accepted the position of Global Symposium Coordinator replacing Jose Perini. Professor Shuichi Nitta has accepted the position of Region 10 Conference Coordinator. Mr. Joffe spoke with Bill Strauss, chair of the TCs, about the EMCS being a technical co-sponsor of EMC conferences worldwide. The TCs would like to be consulted in advance of awarding EMCS technical co-sponsorship to ensure that they are not under pressure to review too many papers. The Board approved the EMCS being a technical co-sponsor of EuroEm in Magdeburg, Germany in July 2004. The Conferences Committee is addressing various issues, such as concern about the mailing list (e-mail and snail mail), going electronic, promotion of the symposia to increase attendance, and analysis about the dwindling attendance at the symposia. These issues will be addressed during the year.
Ghery Pettit, VP for Communications, advised that there were several items that came up during the EMC symposium related to communications. One item was the consideration of appointing a new editor in chief of the Transactions on EMC. Professor D’Amore has been the editor for the last three years. Flavio Canavero is the current Managing Editor of the Transactions on EMC. In accordance with Section 7.7 of the EMCS Bylaws, the EMCS Board approved the appointment of Flavio Canavero as the new Editor in Chief of the Transactions on EMC. Mr. Pettit and Mr. Hubing formally recognized the outstanding efforts of Marcello D’Amore as the Transactions on EMC Editor.


Andy Drozd, EMCS Webmaster and VP for Membership, noted that he worked with the TCs during the week to get back on line and responsive to Bill Strauss’s request to update their respective websites. He is in the process of considering candidates to serve as the new EMCS photographer. Regarding photography, Mr. Drozd advised that he spoke with Dick Ford about his file of EMCS photos. Mr. Ford will provide a set of all photos he has in his archives to Mr. Drozd. Under Membership, 19 new members were signed up at the EMCS membership booth in Boston. Nine people received the grants for low-income engineers and scientists in order to attend the Istanbul and Boston symposia this year.


Kimball Williams reported for John Norgard, VP of Technical Services. Randy Jost was recently appointed as secretary of the Education Committee. The logistics related to the Experiments and Demonstrations were discussed in order to clarify the specific responsibilities of the local symposia committees and the Education Committee. Mr. Wallen requested that this division of responsibilities be incorporated into the EMCS Symposia Policies Manual. There were eight student design kits returned for evaluation. There were a total of 34 student papers submitted for the Boston symposium. Fred Heather reported on RAC and advised that he has several volunteers that will fill some of the vacant positions on his committee. Several people indicated that they were especially interested in the new activities being undertaken by IEEE-USA. Bill Strauss reported on the TCs. He advised that the Boston symposium committee followed the recommendations of the TCs in the paper selection process. He has communicated with Don Heirman so that the TCs can liaison with the Standards Committees. Communication is the top priority of the TCs. They will start a teleconference-meeting schedule. They reviewed the vast majority of the symposium papers this year electronically. The TAC feels strongly that an abstract is not sufficient for an adequate symposium paper review. They would like to see the paper submission deadline extended so that a full paper can be written. The Board requested that Mr. Strauss and the TCs prepare a plan and schedule for implementing a full paper submittal/review for future EMCS Symposia. Mr. Strauss also addressed problems with NARTE. They are looking at succession plans and “beating the bushes” for new volunteers. Mr. Strauss then presented a revised charter for TC-4: EMI Control Technology. The Board requested that this be brought up at the November Board meeting. Elya Joffe led a discussion on providing reciprocal booths to EMCS technically co-sponsored symposia. This will be a future agenda item at a Board meeting. The Board approved having the Immediate Past President, President and a regional representative, or their designees, authorized to represent the Board of Directors at BOD approved EMC events and funded at a level to be budgeted and approved by the BOD.

There being no further business, the meeting adjourned at 9:00 pm. EMC

Submitted by: Janet O’Neil,
Secretary,
EMC Society Board of Directors

 


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